Accounts Manager

General Description The Construction Account Manager within FLC Contracting, LLC is responsible for overseeing our company's financial data within our accounting software (Spectrum/Viewpoint). This includes accounts payable, accounts receivable and daily financial entries and reconciliations. General Accountability Process vendor, subcontractor, and supplier invoices accurately and on time Match invoices to purchase orders, contracts, and receiving reports Code invoices to jobs, cost codes, phases, and general ledger accounts Prepare and process weekly/monthly check runs and ACH payments Reconcile vendor statements and resolve discrepancies Maintain organized AP files (contracts, invoices, lien documents) Accountable for all aspects of accounting and finance Manage, develop and integrate accounting systems Meet accounting deadlines Manage accounts receivable accounting Manage accounts payable accounting Manage income and financial statements Manage job cost accounting Construction-Specific Knowledge & Skills Job Cost Accounting Understanding of cost codes, phases, and cost types Ability to post costs correctly to specific projects Subcontractor Payments Review subcontractor invoices against contracts and approved pay apps Track retainage (withheld percentages) Verify compliance before payment Lien Law & Compliance Collect and track: W-9s Certificates of Insurance (COIs) Lien waivers (conditional/unconditional, progress/final) Ensure payments comply with state lien laws Progress Billing / Pay Applications Understand AIA pay applications (G702/G703) or similar formats Coordinate with project managers for approval Software & Technical Skills Construction accounting software (one or more often required): Sage 300 / Sage 100 Contractor Viewpoint - Spectrum Strong Excel skills (sorting, VLOOKUP/XLOOKUP, pivot tables) Familiarity with document management systems General Responsibilities Maintain, manage, develop & improve documented system of accounting policies & procedures Maintain & reconcile all GL accounts Manage, prepare & oversee company taxes, tax returns, employee taxes, reports; W-2s, 1099s, etc. Manage all audits to include payroll, taxes, insurance, union, and year-end audits Manage month-end close procedures and execute on time Monitor & manage all liabilities, debt & loans Oversee/monitor compliance with local, state and federal reporting requirements, taxes, etc. Manage & reconcile all cash, banking, bank accounts and banking functions Assist estimating & project management with accounting data for accurate bidding Provide accounting support to estimating, project management & field Generate any and all financial reports for president on monthly, quarterly and annual basis or as requested Maintain & monitor all company insurance, employee insurance & benefits, etc. Manage annual audits of payroll, worker’s comp & general liability insurance Make bank deposits or as needed Invoice for all company labor, burden & equipment to jobs Track AR aging report Manage, monitor, follow-up & collect all accounts receivables Assist project managers in generating and submitting monthly pay applications Manage weekly invoices for payment processing Code and enter invoices into accounting system for payment Cut checks for all invoices once distributed and approved by appropriate departments once a week Reconcile vendor statements on a monthly basis and correct any inaccurate data Oversee & reconcile all online bank and credit card accounts Monitor discounts Update and maintain vendor records and compliance documentation (W9, COI, etc.). Manage monthly bank reconciliation & monthly close-out Track lien releases & updated subcontractor insurance certificates Track weekly certified payroll from subcontractors Monthly journal entries to correct equipment, burden, loans, OH, labor, tools, supervision, etc. Qualifications The following experiences are helpful but not required. Accounting software (Viewpoint) Five years’ experience in current AP role General construction knowledge Must have a good driving record and pass a background check / drug screen. FLC Contracting, LLC is a drug‑free and Equal Opportunity Employer. Benefits Competitive base pay Paid time off Health, Dental, Vision, Life, & Aflac Insurance Paid holidays 401K #J-18808-Ljbffr FLC Contracting, LLC