Warehouseman-Samples Coordinator

Position Summary

We are a leading K–12 frozen baked goods manufacturer seeking a detail-oriented and dependable Samples Coordinator to manage the preparation, tracking, and distribution of product samples. This role plays a critical part in supporting our Sales and Customer Service teams by ensuring timely, accurate, and professional sample fulfillment. When sample activity is low, this position will support warehouse operations by performing daily inventory control and cycle counts to maintain accurate stock levels and system integrity. The ideal candidate is organized, self-motivated, safety-conscious, and comfortable working in cold to freezing warehouse environments.

Key Responsibilities

Sample Coordination

• Coordinate, prepare, package, and ship product samples for K–12 school customers and sales representatives

• Communicate effectively with Sales and Customer Service teams regarding sample requests, timelines, and special requirements

• Maintain accurate records of sample inventory, shipments, and tracking information

• Enter and manage data using internal systems and Microsoft Office applications

• Ensure correct product selection, labeling, and documentation

Inventory Control & Warehouse Support

• Execute daily inventory cycle counts when sample volume is low

• Investigate and reconcile inventory discrepancies

• Maintain accurate inventory records within warehouse management systems

• Assist with lot tracking, product rotation (FIFO), and expiration date monitoring

• Support physical inventory audits and inventory reporting

• Organize and maintain sample and finished goods inventory areas

• Communicate inventory issues or variances to Operations and Sales teams

Equipment & Safety

• Operate warehouse equipment safely and efficiently, including:

o Forklift (Reach Truck)

o Electric Pallet Jack (EPJ)

o Cherry Picker

• Follow all food safety, GMP, HACCP, and workplace safety guidelines

• Maintain a clean, organized, and compliant work area • Adhere strictly to cold storage safety procedures

Qualifications & Requirements

• High school diploma or equivalent required

• Previous warehouse, food manufacturing, inventory control, or distribution experience preferred

• Experience operating Reach Truck, EPJ, and Cherry Picker equipment required

• Forklift certification preferred (or ability to obtain certification)

• Strong computer skills (Microsoft Office, email communication, inventory systems)

• Experience with cycle counting and inventory reconciliation preferred

• Excellent written and verbal communication skills

• Professional demeanor when interacting with internal teams

• Ability to lift up to 50 pounds consistently

• Ability to work in cold to freezing temperatures for extended periods

• Strong attention to detail and time management skills

• Ability to work independently with minimal supervision

Work Environment

• Cold to freezing warehouse conditions

• Fast-paced food manufacturing setting

• Combination of warehouse operations and administrative tasks

• Regular standing, walking, lifting, and equipment operation

Why Join Us?

• Stable and growing K–12 food manufacturing company

• Team-oriented environment

• Opportunity to support nationwide school nutrition programs