Administrative Assistant

Job Title: Administrative Assistant Job Code: ADM866 Location: Washington, DC Reports to: Program Manager FLSA Status: Exempt Supervisory: No supervisory/management authority Prepared Date: 10/16/2026 A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify. This position requires an active Top Secret/SCI clearance. Position Summary: The employee provides administrative support to EUR/PPD, including travel arrangements, voucher processing, event assistance, and personnel matters. They serve as the main contact for procurement, contracts, and onboarding/offboarding and report to the Strategic Resources Planning Coordinator, with oversight from the Senior Deputy Director. Compensation & Benefits: Starting Salary Range for Administrative Assistant: $86,642 Benefits That Set Us Apart When considering your next opportunity, compensation is only part of the picture. We offer a benefits package designed to invest in your future and support your life outside of work. Highlights include: Up to a 6% 401(k) company match to help you build long-term financial security Paid time off as part of our comprehensive benefits package, so you have the flexibility to rest, recharge, and enjoy what matters most Medical, dental, and vision insurance, plus prescription drug coverage Basic life and AD&D insurance, with supplemental life options Short-term and long-term disability coverage Paid holidays Employee Assistance Program (EAP) Flexible Spending Account (FSA) and Health Savings Account (HSA) options Professional development, training, and certification support Voluntary benefits including accident, critical illness, and identity theft protection Because taking care of our employees isn’t just a promise, it’s part of who we are. Benefits are subject to change and eligibility requirements apply. Essential Functions, Duties & Responsibilities: Includes the following: Coordinates EUR/PPD (Bureau of European and Eurasian Affairs/Office of Policy and Public Diplomacy) travel, ensuring compliance with regulations, proper authorization, and visa/travel requirements. Acts as backup timekeeper, ensuring accurate and timely time and attendance tracking. Manages and tracks budgets for EUR/PPD representational and staff travel funds. Updates Public Diplomacy distribution lists, including Public Diplomacy (PD), Public Diplomacy Desk Officers, Public Affairs Officers (PAO), Cultural Affairs Officers (CAO), and Information Officers (IO). Serves as Security Officer, overseeing training, adherence to security practices, and contingency planning. Prepares paperwork and Memoranda of Understanding (MOUs) for temporary assignments, assists with onboarding, and maintains staff arrival/departure records. Supports visitor and program participant processing, including the International Visitor Leadership Program (IVLP) and other exchange programs, and assists with Transatlantic Diplomatic Fellowship (TDF) program logistics and events. Resolves administrative issues, coordinates with Information Technology (IT) and the Executive Office, tracks supplies, and organizes Resource Unit meetings. Perform other job-related duties as assigned. Supervisory Responsibilities: No supervisory/management authority Basic Qualifications: Associate’s Degree in Office Management, Business Administration, or other relatedOr One to three (1-3) years of demonstrated work experience related to administrative and operations management experience Ability to track, maintain, and reconcile budgets for multiple funds. Ability to make independent decisions and judgments on routine procedural issues. Demonstrated ability to provide excellent customer service. Candidates must hold an active SECRET clearance Must pass pre-employment qualifications of Cherokee Federal Must be a US Citizen. This position requires an active Top Secret/SCI clearance. Prolonged periods of sitting at a desk and working on a computer; may occasionally require standing or moving about the office for extended periods. Must pass pre-employment qualifications of Cherokee Federal. Work Environment: Work is performed primarily in a climate-controlled environment. Company Information: Behind every government mission stands skilled, mission-driven talent: people whose expertise and dedication turn complex challenges into successful outcomes. Cherokee Nation System Solutions LLC, part of Cherokee Federal, the federal contracting division of Cherokee Nation Businesses, is that team. We modernize aging systems, deliver care where it’s needed most, and keep missions supplied, staffed, and moving across defense, intelligence, and civilian agencies. For more than 60 federal clients, we take on the work others won’t and deliver where it counts. If that’s the kind of work you’re looking for, you’ve found your team. Learn more at cherokee-federal.com. #CherokeeFederal #LI-SM2 Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal. In compliance with Washington D.C.’s Wage Transparency Act, the estimated annual salary range for this position is $86,642. Actual compensation is based on qualifications and experience. Equal Employment Opportunity (EEO) Statement Cherokee Federal is a federal contractor subject to the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA). As required by VEVRAA, we take affirmative action to employ and advance in employment qualified protected veterans. Protected veterans are encouraged to self-identify during the application process. Cherokee Federal takes affirmative action to employ and advance in employment qualified individuals with disabilities in compliance with Section 503 of the Rehabilitation Act. Qualified individuals with disabilities are encouraged to self-identify during the application process. Reasonable accommodations are available to qualified individuals with disabilities or those with sincerely held religious beliefs. To request an accommodation in the application or interview process, please contact Human Resources at View email address on click.appcast.io. This position is subject to pre-employment drug testing. Cherokee Federal maintains a drug-free workplace in accordance with applicable federal and state laws and regulations. This position may be contingent upon the successful completion of a background investigation. The scope of the investigation will be commensurate with position requirements and applicable law. #J-18808-Ljbffr Cherokee Federal