Staff Accountant - Accounts Payable

Job Title: Staff Accountant – Accounts Payable Department: Finance Reports To: Controller / Director of Finance Location: Onsite Position Summary We are seeking a full-time, detail-oriented ,and solutions-driven Staff Accountant – Accounts Payable to oversee and execute the Accounts Payable function for Beacon mental health to support its growth. With bill pay automation already implemented, this role will focus on ensuring policy compliance, driving workflow efficiencies, maintaining vendor relationships, and supporting accurate financial reporting. The ideal candidate is proactive, highly organized, Excel-savvy, and comfortable working cross-functionally in a fast-paced healthcare environment. Key Responsibilities Accounts Payable Execution Process vendor invoices within the automated bill pay system, ensuring proper coding, approvals, and supporting documentation. Monitor invoice aging and manage payment schedules to meet company deadlines. Prepare and execute weekly payment runs (ACH, checks, wires). Reconcile AP subledger to general ledger monthly. Ensure compliance with internal approval policies and spending guidelines. Vendor & Internal Communication Serve as primary point of contact for vendor inquiries and issue resolution. Resolve billing discrepancies professionally and promptly. Maintain accurate vendor records, W-9 documentation, and payment instructions. Communicate clearly with department leaders regarding invoice status and payment timelines. Credit Card & Expense Reconciliations Reconcile corporate credit card statements monthly. Ensure proper coding, receipt collection, and policy compliance for card transactions. Follow up with cardholders regarding missing documentation. Identify unusual or non-compliant transactions and elevate as needed. Month‑End Close & Reporting Prepare AP accruals and support monthly close process. Assist with expense analysis and reporting. Support audit requests and 1099 preparation. Assist with grant and program expense tracking where applicable. Workflow Efficiency & Process Discipline Continuously identify opportunities to improve AP workflow efficiency and reduce processing bottlenecks. Proactively follow up with internal stakeholders to ensure timely invoice approvals. Maintain and enhance documented AP procedures and internal controls. Escalate timing or compliance concerns appropriately to finance leadership. Support accurate integration between AP automation platform and accounting system. Qualifications Bachelor’s degree in Accounting, Finance, or related field. 3–8 years of Accounts Payable or general accounting experience. Experience in healthcare, behavioral health, or nonprofit preferred. Strong understanding of internal controls and GAAP fundamentals. Experience in automated AP environments required. Technical Skills Excellent Excel skills required (pivot tables, VLOOKUP/XLOOKUP, data analysis, reconciliations). Experience with accounting software (NetSuite, Sage Intacct, QuickBooks, etc.). Experience working with AP automation and expense management systems. Strong data accuracy and reconciliation capabilities. Core Competencies Strong attention to detail and accuracy. High level of accountability and follow-through. Process improvement mindset. Excellent written and verbal communication skills. Ability to manage high transaction volume in a deadline-drived environment. Professionalism in vendor and internal stakeholder interactions. Why Join Us Our mission-driven organization relies on strong financial discipline to support quality patient care. This role plays a critical part in ensuring timely payments, operational efficiency, and financial integrity across the organization. Join a collaborative finance team where your attention to detail and commitment to process excellence will directly support our mission. #J-18808-Ljbffr