Professional Administrator

We have a Contract position for a Professional Administrator to join a leading Company located in Huntsville, AL.  

**US Citizenship is required.**

We are seeking a highly organized and proactive Professional Administratorto support a large, high-visibility initiative focused on increasing capacity across the company. This is a staff-level administrative role with independent responsibilities, distinct from a traditional administrative assistant position. The Professional Administrator will play a key role in enabling project coordination, supporting leadership communications, consolidating data and updates, and preparing executive-ready materials for multiple directors.

The ideal candidate is detail-oriented, professional, and capable of managing competing priorities in a fast-paced environment. This role requires strong judgment, clear communication, and the ability to work independently while coordinating across teams.

Job Responsibilities:  

• Support several directors by managing and coordinating administrative and operational activities tied to a major company initiative
• Draft, coordinate, and distribute internal communications to support alignment, awareness, and progress reporting
• Consolidate data, status updates, and inputs from multiple teams into clear, organized summaries and reporting materials
• Prepare presentations, briefing materials, and other executive-ready documents for leadership meetings and project reviews
• Coordinate team activities, meetings, schedules, follow-ups, and action tracking across stakeholders
• Help maintain project rhythm by monitoring deadlines, deliverables, and key communication milestones
• Organize and maintain shared documents, files, and information repositories to ensure accessibility and consistency
• Identify gaps, follow up on missing information, and help drive timely completion of assigned actions
• Provide general staff support to leadership in connection with planning, coordination, and execution of project-related work
• Exercise discretion in handling sensitive or business-critical information

Basic Hiring Criteria: 

• Bachelor's degree preferred, or equivalent relevant experience
• 2-5 years of experience in administration, operations support, project coordination, business support, or a similar professional staff role
• Experience supporting multiple leaders or stakeholders in a matrixed environment preferred
• Strong written and verbal communication skills
• Demonstrated ability to work independently and manage multiple priorities with minimal supervision
• Proficiency in Microsoft Office tools, especially PowerPoint, Excel, Outlook, and Word
• Strong organizational skills and highattention to detail
• Ability to consolidate information from multiple sources and present it in a clear, professional format
• Professional judgment, discretion, and a customer-service mindset

Desired Qualifications: 

• Experience supporting large-scale programs, transformation efforts, or cross-functional initiatives
• Comfortworking with data tracking, reporting, and presentation development
• Ability to build effective working relationships across teams and levels of leadership