Payroll Associate
Shepard Exposition Services
Payroll Associate
The Payroll Associate is a key member of the payroll team responsible for supporting the accurate preparation and processing of weekly payrolls for both union and non-union associates. This position provides foundational payroll experience, with a primary focus on accuracy, compliance, and service. Responsibilities include proficient data entry for onboarding union personnel and providing support to associates regarding payroll and tax-related inquiries and concerns.
Key Contributions of the Role
- Accurately enter and manage paper timecards submitted from show sites on a daily and weekly basis, ensuring compliance with the union's collective bargaining agreement (CBA) timekeeping requirements.
- Partner with supervisors to process timecards, ensure accurate job coding, and identify and resolve discrepancies in a timely manner.
- Onboard union new hires into the payroll system, ensuring accurate setup of associate records, including wage rates, union assignments, tax withholdings, and required demographic and employment information.
- Provide on-site payroll support at show locations as needed, based on operational considerations such as show size, new hire volume, payroll processing timelines (e.g., holiday schedules), geographic requirements, and union-specific payroll obligations.
- Complete the E-Verify process in Equifax for newly hired or rehired union personnel.
- Communicate effectively with labor unions and maintain union contract files and rate spreadsheets.
- Investigate and resolve payroll-related inquiries and disputes for both union and non-union associates, providing support in person and via phone with a focus on timely and accurate resolution.
- Distribute payroll checks in-house and coordinate shipping throughout the country.
- Administer weekly child support payments, garnishments, and levies for union and non-union associates, managing a high-volume workload with accuracy and confidentiality.
- Liaise with the payroll tax preparer regarding tax notices and issues.
- Organize and maintain union associate personnel files, ensuring all required documentation is completed, properly recorded, and readily accessible for audit and compliance purposes.
Vacancy posted 20 hours ago
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