Bookkeeper & Payroll Manager (Multi-Entity Operations) |

Job Description Job Description Bookkeeper & Payroll Manager (Multi-Entity Operations)

Location: Bracey, VA

Salary Range: $80,000 - 90,000 annually

Job Summary
The Bookkeeper & Payroll Manager (Multi-Entity Operations) is responsible for full-cycle bookkeeping, payroll processing, and tax compliance across multiple business entities including facilities operations, real estate, self-storage, and restaurant concepts. This role ensures accurate financial records, timely reporting, and regulatory compliance while managing daily transactions, reconciliations, and entity-specific financial requirements across both QuickBooks Desktop and QuickBooks Online platforms.
This position is ideal for a highly organized, detail-oriented accounting professional who thrives in a multi-entity, hands-on environment and enjoys supporting growing, diverse operations.

Key Responsibilities

Entity Accounting & Bookkeeping
Manage full-cycle bookkeeping for multiple entities using QuickBooks Desktop and QuickBooks Online
Record, review, and reconcile daily financial transactions across all businesses
Perform monthly bank and credit card reconciliations
Maintain clean, accurate, and audit-ready financial records
Prepare monthly and periodic financial statements and management reports

Payroll & Tax Compliance
Process multi-entity payroll accurately and on schedule
Prepare and file payroll tax returns and related compliance filings
Prepare and submit sales tax returns for applicable entities
Ensure compliance with federal, state, and local tax requirements
Manage annual permits, licenses, and compliance filings

Accounts Receivable & Payable
Oversee accounts receivable and accounts payable for all entities
Ensure timely invoicing, collections, vendor payments, and expense tracking
Maintain proper documentation and approval workflows

Restaurant & Inventory Accounting
Import and reconcile daily restaurant sales receipts
Track and manage food, beverage, and operational inventory
Support cost control and inventory reporting initiatives

Facilities, Real Estate & Storage Operations
Prepare monthly facility inventory and operational reports
Manage AR/AP and reconciliations for real estate and storage entities
Support entity-specific reporting and compliance requirements

Year-End & Accountant Support
Support month-end and year-end close processes
Prepare and provide documentation to external accountants, CPAs, and tax professionals
Assist with audits, reviews, and financial inquiries as needed

General Duties
Maintain accurate, organized, and confidential financial records
Identify opportunities for process improvements and efficiencies
Serve as a trusted financial partner to ownership and leadership
Handle sensitive financial information with professionalism and discretion

Qualifications
Minimum of 5 years of experience in full-cycle bookkeeping and payroll
Experience managing multiple entities simultaneously
Strong proficiency in QuickBooks Desktop and QuickBooks Online
Solid understanding of payroll taxes, sales tax, and regulatory compliance
Experience in restaurant, facilities, real estate, or multi-unit operations preferred
Highly organized, detail-oriented, and self-directed
Ability to manage competing priorities and deadlines
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