Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a manufacturing organization in Clay Center, Kansas. In this role, you will support day-to-day payables operations by ensuring invoices, expenses, and vendor records are handled with accuracy and care. This position is ideal for someone who is detail-oriented, organized, and comfortable working across departments to keep payment processes running smoothly.

Responsibilities:
• Manage the full invoice cycle by reviewing submissions, assigning the correct accounting codes, and entering transactions within required deadlines.
• Compare invoices against purchase orders and receiving records, then investigate and resolve any pricing, quantity, or documentation variances.
• Keep supplier files current by updating payment terms, tax details, and related records to maintain accurate vendor information.
• Coordinate scheduled payment processing activities and prepare recurring reconciliations and reports to support the accounts payable function.
• Serve as a point of contact for vendors and internal staff, addressing questions and helping resolve outstanding billing or payment concerns.
• Review and process employee expense reimbursements and additional payment requests in alignment with company guidelines.
• Contribute to departmental priorities by assisting with ad hoc assignments and process-related projects as needed.• Associate or bachelor’s degree in accounting, finance, or a related discipline, or comparable experience in a similar role.
• At least three years of accounting or finance experience, preferably within a manufacturing environment.
• Demonstrated ability to gather information, evaluate details, and interpret financial or operational data accurately.
• Strong organizational skills with clear written and verbal communication abilities.
• High level of accuracy and close attention to detail in day-to-day work.
• Ability to manage responsibilities independently while also collaborating effectively with cross-functional teams.
• Proficiency with Microsoft Office, including advanced use of Excel, Word, and Outlook.
• Experience working with enterprise accounting or ERP systems is preferred.