HR Administrative Assistant

Human Resource Administrative Assistant

The Human Resource Administrative Assistant provides administrative and operational support to the Human Resources department while gaining practical HR experience in a professional business environment. This position assists with a variety of HR functions including maintaining employee records, supporting onboarding activities, HRIS data entry, compliance audits, document management, and general administrative tasks.

• Provide administrative support to the Human Resources department.

• Maintain accurate employee personnel files, HR documentation, and electronic records.

• Organize and maintain personnel files to ensure audit readiness.

• Assist with filing, scanning, and documentation retention.

• Maintain strict confidentiality of employee information and company records.

• Answer and direct HR-related inquiries appropriately.

• Assist with preparation of employment letters, forms, and HR correspondence.

• Perform data entry with high level of accuracy.

• Perform other duties as assigned.

Education:

• High School Diploma or equivalent preferred or

• Currently enrolled in High School.

Required Qualifications:

• Experience using Microsoft Office applications

• Represents the department with integrity, professionalism and a positive attitude while demonstrating sound judgement and ethical behavior.

Preferred Qualifications:

• Bilingual proficiency (English/Spanish) is a plus but not required.

• Produces accurate work, identifies errors and maintains organized records with minimal oversight.

Personal Competences:

• Strong attention to detail and accuracy

• Ability to maintain confidentiality and handle sensitive information.

• Ability to work in a team environment.

Safety:

• Understands all applicable location safety rules and regulations and makes sure that all are being followed.

Physical Requirements & Working Conditions:

• Flexible work schedule based on business needs and academic commitments.

• Substantial movements (motion) of the wrist, hands, and/or fingers in a repetitive manner.

• Sedentary physical activity performing non-strenuous daily activities of an administrative nature.

• Must be able to walk the shop floor up to sixty minutes per day.

• Occasional lifting of files or office supplies up to 20 pounds.

• Manual dexterity is sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

• Exposed to outdoor elements, loud noises and moving machinery and uneven terrain.