PROCUREMENT SPECIALIST

Salary : $50,688.01 - $83,635.21 Annually
Location : County of Culpeper, VA
Job Type: Full Time
Job Number: 00632
Department: Procurement & Communications
Opening Date: 05/07/2026
FLSA: Exempt


Job Summary
Performs advanced professional and managerial work assisting in the leadership, administration, and oversight of the County's procurement program. This position supports strategic direction, ensures compliance with the Virginia Public Procurement Act (VPPA), and manages daily procurement operations, staff, and high-level procurements.

Job Functions
Procurement Management

• Oversees complex, high-value, and sensitive procurements (e.g., construction, professional services, IT systems)
• Reviews and approves solicitations (IFBs, RFPs, RFQs), contracts, amendments, and award recommendations
• Provides guidance on procurement strategy, risk mitigation, and contract negotiation

Policy & Compliance

• Ensures compliance with procurement laws, policies, and internal controls
• Assists in developing, updating, and implementing procurement policies and procedures
• Provides interpretation of procurement regulations and resolves complex or escalated issues

Department & Stakeholder Support

• Partners with departments to plan procurements and align purchasing strategies with operational needs
• Advises leadership on procurement risks, timelines, and compliance considerations
• Ensures transparency, fairness, and integrity in all procurement activities

Training & Program Development

• Develops and delivers procurement training for County staff
• Leads initiatives to improve procurement processes, systems, and service delivery
• Promotes best practices and continuous improvement across the organization

Financial & Operational Oversight

• Monitors procurement activity, contract utilization, and vendor performance
• Supports budget development and provides insight into procurement-related expenditures
• Identifies cost savings opportunities and operational efficiencies

Reporting & Special Projects

• Prepares reports, metrics, and analysis related to procurement performance and compliance
• Leads or supports audits, system implementations, and strategic initiatives
• Assists with Board agenda items and procurement approvals as needed

Knowledge, Skills & Abilities

• Comprehensive knowledge of the Virginia Public Procurement Act and public procurement practices
• Strong understanding of contract law, negotiations, and public sector purchasing
• Ability to manage complex procurements and competing priorities
• Strong leadership, coaching, and team development skills
• Excellent analytical, problem-solving, and decision-making abilities
• Ability to communicate clearly and effectively with diverse stakeholders

Qualifications


Minimum Qualifications

• Bachelor's degree in business administration, finance, public administration, or related field preferred
• Minimum of 3years of procurement experience, preferably in local government

Equivalent combinations of education and experience may be considered.
Special Qualifications:
Must possess satisfactory results of a criminal history background check. Must possess a valid Virginia driver's license. Test and obtain CPPB (Certified Professional Public Buyer) certification and Virginia Contracting Officer (VCO) certification within a specified range from date of hire.
Working Conditions & Disclaimer
PHYSICAL DEMANDS

This position classifies the physical exertion requirements as moderate. Must be able to lift 10-20 pounds. Must be able to operate office and computer equipment; may involve moderate physical effort in light work involving stooping, kneeling, crouching, lifting, carrying, pushing and/or pulling of object and materials of moderate weight.

WORK ENVIRONMENT

Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.


General Sign-off: The employee is expected to adhere to all County policies and to act as a role model in the adherence to the policies.
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
COUNTY OF CULPEPER BENEFITS
Full-time employees have access to a wide variety of benefits, including medical, dental, retirement, life insurance, optional life and disability insurance plans, flexible spending accounts, and a deferred compensation program.
RETIREMENT As a condition of full-time employment, each individual is enrolled in a retirement plan with the Virginia Retirement System that provides a monthly benefit to all retirees for life. VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plans are defined benefit plans. The VRS Hybrid plan consists of both a defined benefit plan and a defined contribution plan.

All individuals are required to contribute 5% of their gross salary to their retirement account each month as a condition of employment.
LIFE INSURANCE The County of Culpeper provides a basic life insurance plan for all eligible employees. The coverage amount is an employee's annual salary, rounded up to the next highest thousand, then multiplied by 2. The County pays 100% of the cost of this benefit. Additional coverage may be purchased.
MEDICAL INSURANCE The County offers two (2) medical plans: an HMO & an HSA.
DENTAL INSURANCE The County offers three comprehensive dental plans for employees and their eligible dependents.
HOLIDAY/VACATION/SICK ACCRUALS The County follows the state calendar for paid holidays. Vacation and sick accrual depend on the agency, office, or department in which an individual is employed.
PAY FOR PERFORMANCE The County currently utilizes a merit pay system to determine employee salary increases. This does not apply to Culpeper Human Services.
SHORT TERM DISABILITY The County offers basic income protection in the event an employee is unable to perform the essential functions of his or her position. The County pays for this coverage for all VRS members.
LONG TERM DISABILITY The County also offers additional income protection that will continue beyond the short term disability period until an employee is able to return to work or reaches retirement age. This coverage is provided for a nominal cost to employees covered under VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plan. This coverage is provided at no cost to all employees covered under the VRS Hybrid plan.


VOLUNTARY INSURANCE PROGRAM The County offers voluntary insurance programs through a variety of insurance carriers. These include:

Accident Plan
Cancer Plan
Whole Life Insurance
Critical Illness Plans
FLEXIBLE SPENDING ACCOUNT The County offers a Flexible Spending Account (FSA) that allows employees to set aside up to $2,500 annually, on a pre-tax basis via payroll deductions, to pay for eligible medical, dental, or vision expenses. The IRS regulates this program and runs concurrently with the benefit plan year.
DEPENDENT CARE ASSISTANCE PROGRAM The County offers a Dependent Care Assistance Program that allows employees to set aside up to $5,000 annually, on a pre-tax basis via payroll deductions, to pay eligible dependent care expenses. The IRS regulates this program and runs concurrently with the benefit plan year. Open enrollment is held annually.
DEFERRED COMPENSATION The County offers a 457 as another alternative to set aside money for retirement.
This employer uses E-Verify
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