Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support daily financial and administrative operations at an equipment center in Birmingham, Alabama. This contract opportunity with potential for a permanent role is ideal for someone who is comfortable balancing accounting tasks with general office support in a busy, team-oriented setting. The role offers the chance to work closely with supervisors and operations staff while helping keep reporting, documentation, and payment processes organized and accurate.

Responsibilities:

• Provide administrative support to the equipment center by managing paperwork, maintaining files, and ensuring documentation is organized and up to date
• Assist with invoice processing by reviewing information, entering data, and preparing documents for approval and payment
• Handle data entry and record maintenance within accounting and operational systems, ensuring accuracy and completeness
• Prepare, update, and distribute reports using Excel and other software to support supervisors and department leadership
• Manage vehicle tag records, departmental paperwork, and other compliance-related documentation
• Serve as a point of contact for routine office inquiries and coordinate information between operations, transportation, and project teams
• Track incoming documents, maintain records, and assist with reporting to support daily business operations
• Help coordinate office activities, schedules, and administrative processes to keep workflows running efficiently
• Support accounts payable and accounts receivable functions through document collection, coding assistance, and recordkeeping
• Perform other general administrative and office support duties as needed in a fast-paced environment

• Experience supporting accounting or administrative functions in a detail-oriented office environment

• Working knowledge of accounts payable, accounts receivable, invoice coding, and bank reconciliations

• Strong Excel skills with the ability to create, update, and review reports accurately

• Ability to manage multiple priorities effectively in a fast-paced workplace

• Strong attention to detail and accuracy when handling financial records and administrative documents

• Comfortable interacting with a wide range of employees in an operations-focused environment