Administrative Coordinator

Administrative Coordinator

Cogent Scientific, an insourced contract research organization, is looking for the right people to accomplish our mission: to support the life sciences industry by cultivating and empowering exceptional scientists to deliver specialized laboratory services that advance research, foster collaboration, and accelerate innovation through quality and a shared commitment to excellence. We can offer you the chance to build on your skills and knowledge while working among experts in their fields and with cutting-edge instrumentation.

Cogent Scientific offers competitive pay, attractive benefits (such as medical/dental/vision insurance; 401(k); parental leave; PTO and paid holidays; etc.) and an exciting work environment. This position may include relocation benefits as well. We aim to recruit the best people who stand out among their peers and embody our core values:

Client Focused: We only succeed when our clients succeed. Outstanding: We deliver meticulous results through outstanding performance. Good: We act ethically and morally. Employee-Centric: We honor and support our employees. Nimble: We are prepared to adapt in an ever-changing industry. Team-Oriented: We collaborate with each other and with our clients.

We currently have a role available for an Administrative Coordinator to primarily support our People Operations team. This position plays an important role in helping the organization operate efficiently by coordinating administrative activities, supporting employee programs, managing schedules and logistics, and assisting with project tracking and documentation.

The Administrative Coordinator serves as a trusted administrative partner who helps keep priorities organized, supports a positive employee experience, assists strategic business growth efforts, and ensures day-to-day business operations run smoothly.

Essential Duties and Responsibilities

People Operations Support

• Support employee lifecycle activities, including onboarding, offboarding, employee records management, and People Operations documentation.
• Assist with benefits administration and employee programs, including enrollments, qualifying events, employee engagement, recognition, and employee experience initiatives.
• Support People Operations communications, training coordination, meetings, and organizational initiatives.
• Maintain People Operations trackers, records, and documentation to support compliance, reporting, and audit readiness.
• Assist with the administration of People Operations projects and departmental priorities.
• Maintain confidentiality and exercise discretion when handling employee and company information.

General Administrative Support

• Coordinate travel, conferences, special events, and other administrative tasks.
• Serve as a point of contact for visitors, vendors, deliveries, and general administrative inquiries.
• Maintain files, records, documentation, and other business-related materials.
• Provide administrative support for organizational initiatives, projects, and day-to-day business operations.

Calendar & Meeting Coordination

• Manage calendars and coordinate meeting schedules for leaders and teams.
• Prepare and coordinate meeting logistics, including invitations, materials, room reservations, and follow up communications.
• Assist with planning and logistics for company meetings, leadership meetings, and special events.

Project & Process Support

• Organize information, track progress, monitor action items, and maintain project documentation.
• Coordinate administrative activities, maintain records and trackers, and help ensure consistent execution of established processes.

Qualifications

Education & Experience

• Associate's degree required; Bachelor's degree preferred.
• Five or more years of administrative, office coordination, or related experience.
• Experience supporting multiple priorities in a fast-paced environment.
• Experience supporting leadership teams, People Operations, or business operations functions.

Knowledge, Skills & Abilities

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with HRIS and other business systems preferred.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee and business information.
• Professional, employee focused, and service-oriented approach with a commitment to supporting employees and business operations.

Physical Requirements

• Ability to occasionally lift and move packages, office supplies, or deliveries weighing up to 25 pounds.

Additional Information

This position works primarily in an office environment and regularly interacts with employees, visitors, vendors, and business partners. The successful candidate will be highly organized, proactive, and committed to supporting Cogent's mission, values, and continued growth through exceptional administrative and operational support.

This is a day shift position (approx. 8a-5p local time).

Cogent Scientific provides equal employment opportunities to all applicants and does not discriminate based on any legally protected characteristic.

Additionally, if you require a reasonable accommodation during the application or interview process, please let us know.

This job posting will remain open until 8/10/2026 or until a qualified candidate has been selected, whichever comes first.