Administrative Assistant

Job Description

Job Description

F.W. Sims is a well-established mechanical contractor with an extensive portfolio of high-profile commercial and high-rise construction projects across New York. The company is one of New York City’s largest and most respected mechanical contractors, with a reputation for delivering high-quality projects on time and on budget.

F.W. Sims is part of Electra USA, which is made up of four affiliated electrical and mechanical construction companies, employing over 1,100 people. We are seeking a personable, organized, and dependable Administrative Assistant/Receptionist to serve as the first point of contact for our Mechanical office and provide day-to-day administrative support across the organization.

Position Overview

The Administrative Assistant is responsible for providing front-desk coverage and general administrative support to management and staff. This role requires strong organizational skills, professionalism, and the ability to manage multiple priorities while supporting daily office operations.

What you will do

• Provide day-to-day administrative and clerical support to management and staff
• Answer and direct phone calls, emails, and general inquiries professionally
• Maintain organized electronic and paper files and records
• Assist with data entry, filing, scanning, copying, and document preparation
• Coordinate office supplies, equipment, deliveries, and general office needs
• Support the accounting department with invoices, receipts, and other administrative tasks
• Assist with company events, meetings, and special projects

What you bring

• Strong organizational skills with the ability to prioritize multiple tasks
• Proficiency with Microsoft Office, including Word, Excel, and Outlook
• Professional, dependable, detail-oriented, and able to work independently and as part of a team
• Excellent verbal and written communication skills
• Prior administrative or receptionist experience preferred
• This position is based in an office setting and requires regular in-person attendance to provide front-desk and administrative coverage.

What We Offer

• Competitive salary based on experience and qualifications
• Complete health package- premium medical coverage and company paid dental and vision.
• Retirement- 401(k) with 100% company match and fully vested immediately
• Work-life balance- 10 paid holidays plus PTO and Sick Pay
• Business casual dress code.
• Hours are Monday – Friday, 8AM-5PM with a one-hour lunch break.
• Office is located in West Babylon, but will be moving into a larger, newly renovated location in the Amityville/Lindenhurst area in 2027.
• Hourly rate is $21.75 to $24.04, based on experience.

F.W. Sims values diversity and is committed to creating an inclusive environment for all employees. We are an equal opportunity employer and make employment decisions based on merit, qualifications, and business needs and are committed to providing a work environment free from discrimination and harassment. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.