Administrative Assistant II

This job is with Vi Living, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

Vi is recognized as a Great Place to Work and one of Glassdoor's 100 Best Companies to work for. Learn from the best and accelerate your career with Vi.

What We Offer:

• Competitive pay
• Exceptional benefits
• Generous Paid Time Off - start accruing on day one
• 401k with company match
• Paid maternity and paternity benefits
• Award-winning training and development
• Tuition Reimbursement
• Luxury work environment
• Meaningful and rewarding work

The Vi Corporate Office is located at 233 S. Wacker Drive, Suite 8400, Chicago IL 60606

Administrative Assistant

A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to the Executive Director, the Administration Office and assist with other departments as needed. Contributes to the effectiveness of the Executive Director and community management team. Fulfills Concierge duties when scheduled and as assigned. 

Other responsibilities include, but are not limited to:

* Typing correspondence, answering incoming calls/requests, sorting and distributing mail.
* Handling inquiries from Residents.
* Preparing miscellaneous communication pieces, agendas, minutes, preparing follow-up items, notes and records of Resident Council meetings, Cabinet meetings, etc.
* Scheduling appointments, arranging meetings.
* Processing invoices, expenses, arranging travel as needed.
* Updating, maintaining and distributing the community staff roster.
* Preparing, maintaining, and filing various standard and ad hoc reports.
* Maintaining and keeping current various manuals.
* Assisting with purchasing and inventory control of office equipment and supplies.

Qualified applicants are required to possess 3 plus years prior experience in office administration and admin support. Proficient computer skills (MS Word, Excel, PowerPoint, Publisher); excellent communication and interpersonal skills along with excellent phone skills and etiquette. Ability to use discretion in handling confidential information. High school diploma or GED equivalent is required. 

Benefits:

A summary of our employee Benefits may be found by clicking here.