Administrative Coordinator

ORGAN PROCUREMENT AGENCY OF MICHIGAN

Summary

In alignment with Gift of Life Michigan's core purpose and core values, the Administrative Coordinator acts as an assistant to the director(s) and manager(s) of an assigned department and performs tasks to support the overall department along with special projects and other assignments.

Duties & Responsibilities

The following job duties and responsibilities are stated in broad terms and not intended to be inclusive. Those in bold are essential duties of the position:

Provide administrative support to ensure efficient operation of the assigned department(s).
Provide administrative support such as managing calendars and meeting arrangements, expense reports and other financial related tasks, and travel arrangements for the department director. Similar support provided for department manager(s) as instructed by the director.
Coordinate and facilitate department meetings and record meeting minutes.
Serve as department support for software programs, audio visual equipment, office systems and other shared resources.
Perform data entry and maintain accurate department databases or other systems of information.
Process and distribute departmental mail and maintain electronic and/or physical filing system.
Coordinate supply orders for department.
Provide support and coverage for administrative support staff, including the Office Assistant and Packaging Assistant, as needed.
Assist with assembly of department training materials.
Assist in training of administrative support personnel, when requested.
Perform other duties as assigned.

Education and/or Experience
Required

High school diploma or equivalent with two years prior administration and/or office work experience.

Preferred

An associate degree.
Prior experience in a healthcare organization, transplant center, or organ/tissue procurement organization.

Knowledge, Skills, and Abilities (KSA)

Written and verbal fluency in English.
Ability to exercise initiative, critical thinking, and problem-solving.
Proficiency with Microsoft Office programs, including Outlook and Teams and other technology systems used in business operations.
Strong organizational skills and ability to manage multiple and competing priorities.
Demonstrate attention to detail.

Strong written and verbal communications skills.
Concentrate and function with frequent distractions and interruptions.
Use standard office equipment.
Ability to work in a fast-paced environment.
Ability to manage task or project assignments and meet deadlines.

Organizational Culture Expectations

Demonstrate the competencies of Professional, Determined and Compassionate.
Maintain a motivated and positive attitude.
Support an inclusive work environment.
Ability to successfully collaborate and work as a member of an interdisciplinary team.
Actively seek improvements.
Always maintain a safe working environment and use of Universal Precautions.
Maintain appropriate level of confidentiality in all areas dealing with sensitive, protected, and confidential information.

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Administrative Coordinator in Ann Arbor, MI vacancy

Administrative Coordinator
$30k - $40k
...Job Posting: Administrative Coordinator Job Type: Full-Time (40 hours/week) Reports To: Director of Culture and Engagement Salary: $30,000 - $40,000 annual salary (dependent on experience) About Us The Jewish Community Center of Greater Ann Arbor (the JCC) is a vibrant...
Suggested
Full time
Work at office
Flexible hours
Afternoon shift
Jlive
Ann Arbor, MI
5 days ago
Administrative Coordinator
...Administrative Coordinator Hybrid • Ann Arbor MI - Ann Arbor, MI 48108 Summary In alignment with Gift of Life Michigan's core purpose and core values, the Administrative Coordinator acts as an assistant to the director(s) and manager(s) of an assigned department...
Suggested
Work experience placement
Work at office
Gift of Life Michigan
Ann Arbor, MI
5 days ago
Administrative Office Coordinator
$17 - $19 per hour
Administrative Office Coordinator Full Time Position Range: $17 to $19 per hour Summary Coordinates administrative support for an office or region within a state, which may include coordination of building maintenance, office equipment, and purchasing. Supervises workflow...
Suggested
Hourly pay
Full time
Contract work
Work at office
Sevita
Ann Arbor, MI
4 days ago
Real Estate Administrative and Marketing Coordinator
...Position Summary An established real estate brokerage is seeking an organized, creative, and service-oriented Administrative & Marketing Coordinator to support both company-wide marketing initiatives and the daily needs of a local branch office. This is a hybrid...
Suggested
Work at office
Local area
Immediate start
Remote work
Shift work
3 days per week
Real Estate One Inc.
Ann Arbor, MI
2 days ago
Front Office Coordinator - Ann Arbor, MI
$15 per hour
...Patient Experience Coordinator At Athletico, we believe in the power of support because a little help can lead to extraordinary... ...years of customer service required, 1-2 years of healthcare administration preferred Knowledge and Technical Skills: Demonstrated...
Suggested
Minimum wage
Full time
Temporary work
Work experience placement
Local area
Immediate start
Athletico
Ann Arbor, MI
1 minute ago
Office Coordinator
...JOB SUMMARY: The Office Coordinator will cover the front desk of Oxford’s office suite and oversee the day-to-day needs of the office... ...of related experience, or equivalent (customer service, administrative, office management, or combination thereof). # Ability to...
Full time
Seasonal work
Work at office
Oxford Property Management LLC
Ann Arbor, MI
a month ago
Office Manager
..., and each other. Job Position Description: With a ‘One Team’ mentality, manage the office team to perform all accounting and administrative activities. Manage all aspects of accounting and reporting. Implement and adhere to accounting guidelines and reporting requirements...
Work at office
Flexible hours
PuroClean of Ann Arbor
Ann Arbor, MI
4 days ago
Office Coordinator
...Office Coordinator The Office Coordinator is responsible for ensuring smooth, efficient, and professional day-to-day operations... ...supplies are consistently stocked, and assisting teams with administrative tasks, special projects and other operational needs as they...
Work at office
Arbor Hospice
Ann Arbor, MI
5 days ago
Office Assistant
...Job Description Job Description We are looking for an Office Administrator/Project Manager Assistant to support the Michigan leadership and technical teams. This position will provide administrative / business development support for our local office as well as assistance...
Contract work
For subcontractor
Work at office
Local area
Robert Half
Ann Arbor, MI
1 day ago
Dental Office Manager
...future appointments when necessaryOther duties as assignedQualifications:Required:Chairside Dental Assistant experienceTreatment coordination / Dental Insurance / Front Desk experienceOutstanding customer service and conflict resolutionMust be able to work in a fast-...
Contract work
Work at office
Dental Dreams
Ypsilanti, MI
4 days ago
Administrative Assistant
...Administrative Assistant Location Ann Arbor, MI (on-site) Experience Entry Level Compensation Commensurate with experience... ...communications for accuracy and consistency Assist with coordinating staff meetings and other internal events Support general...
Full time
Work at office
Dominican Sisters of Mary Mother of the Eucharist
Ann Arbor, MI
3 days ago
Administrative Assistant Fluent in Spanish
...Administrative Assistant Fluent in Spanish We are looking for an experienced administrative assistant with strong office administration... ...appointments and maintain calendars • Schedule and coordinate meetings • Collate and distribute mail • Prepare communications...
Work at office
Immigration Law PLLC
Ann Arbor, MI
3 days ago
Administrative Assistant
$19 per hour
Clerical employee for the next two months or maybe slightly longer. This position manages the daily operation of the rental pool including: assigning vehicles, handing out keys, and answering the phone calls, emails, and more. 8:30 am to 5 pm $19/hour
FasTemps
Ann Arbor, MI
5 days ago
Seasonal Golf Operations Staff
Stonebridge Golf Club Seasonal Positions Looking for a fun, outdoor, seasonal job in a beautiful setting? Stonebridge Golf Club is hiring friendly, enthusiastic people to join our Golf Operations team! Whether you love golf or just enjoy working with people, this is...
Seasonal work
Flexible hours
Weekend work
Afternoon shift
Early shift
Wilson Golf Group
Ann Arbor, MI
4 days ago
ADMINISTRATIVE ASSISTANT (TEMP)
...Temporary Administrative AssistantThe University of Michigan's School of Public Health (SPH) seeks a temporary Administrative Assistant... ...action itemsAssist with event logistics (room setup, catering coordination, check-in)Provide general administrative support for Dean’s...
Full time
Temporary work
Work at office
Immediate start
Remote work
University of Michigan Flint
Ann Arbor, MI
1 day ago
Administrative Assistant
$39.65k - $45.6k
...Summary: The individual in this position will support the administrative processes in the Services for Students with Disabilities... ...hub for SSD, requiring independent decision-making, advanced coordination across multiple functional areas, and ongoing evaluation of...
Full time
Temporary work
Part time
Work at office
Immediate start
Remote work
Relocation
Visa sponsorship
Work visa
2 days per week
University of Michigan
Ann Arbor, MI
2 days ago
Administrative Assistant Intermediate Healthcare
...CenterJob SummaryThe Department of Radiology is seeking a qualified Administrative Assistant to provide administrative support for the PET... ...updating and formatting CVs in Elements.Assist with coordinating group hosting activities and related logistics such as reserving...
Work at office
Remote work
Shift work
University of Michigan
Ann Arbor, MI
4 days ago
Administrative Assistant
...Administrative Assistant The Administrative Assistant provides support to the Marketing & Development, Business Office, and Executive... ...% # Manage and monitor the general HSHV email inbox # Coordinate direct mail lists, data uploads, and deadline tracking. Ensure...
Work at office
Humane Society of Huron Valley
Ann Arbor, MI
3 days ago
Administrative Assistant Sr
...Job Summary Under general direction, provides general administrative support to a department or group of professionals. Exercises... ...and determining complex trends. Responsibilities* Coordinate and plan meetings, including agendas and documentation Participate...
Full time
Temporary work
Part time
Work at office
Remote work
University of Michigan
Ann Arbor, MI
1 day ago
Administrative Assistant
...Administrative AssistantUnder supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.Duties & Responsibilities:Processes and maintains accurate records of...
Work at office
Howard Hanna Real Estate
Ann Arbor, MI
1 day ago
Administrative Assistant
...Job Description Insight Global is seeking an Administrative Assistant to support a fast-paced engineering team. This individual will provide high-level administrative coordination to ensure efficient day-to-day operations, supporting both leadership and team members...
Work experience placement
Work at office
Insight Global
Ann Arbor, MI
3 days ago
HVAC Division Manager
Job Description Job Description HVAC Master/Mechanical Contractor – Build, Lead & Grow a High-Performing HVAC Team Brighton, Michigan Full-Time | Leadership Opportunity Tired of Doing Everything Yourself? Are you an HVAC Master, Mechanical Contractor, ...
Full time
For contractors
Apprenticeship
SE Michigan Company
Ann Arbor, MI
24 days ago
Court Reporter - Michigan(hybrid)
...proceedings they cover. # The CER shall read portions of the transcript during the investigation hearing at the investigator's or administrative judge's request, and ask speakers to clarify inaudible statements. # Candidate MUST be available to continue with the...
Hourly pay
Full time
Contract work
Immediate start
Remote work
Jamison Professional Services, Inc.
Ann Arbor, MI
4 days ago
Administrative Assistant Inter
...Administrative Assistant Intermediate The University Center for Language and Literacy (UCLL) within MARI is hiring an Administrative Assistant Intermediate. As the Administrative Assistant, you would be the key in building client relationships as the first contact,...
Work at office
Immediate start
Remote work
Monday to Friday
Flexible hours
Weekend work
Afternoon shift
University of Michigan
Ann Arbor, MI
3 days ago
Administrative Assistant
$24.04 - $26.44 per hour
...Job Description Job Description Administrative Assistant Dempsey | Ann Arbor, MI | Hybrid | Full-Time Why This Role Matters... ...benefits clients and maintaining strong client relationships. Coordinate enrollments, terminations, and benefit changes with carriers...
Full time
Temporary work
Work at office
Local area
Patriot Growth Insurance Services, LLC
Ann Arbor, MI
2 days ago
Administrative Assistant
The Administrative Assistant will support the mission and ministry of the Dominican Sisters of Mary, Mother of the Eucharist by providing... ...communications for accuracy and consistency • Assist with coordinating staff meetings and other internal events • Support general office...
Work at office
Dominican Sisters of Mary, Mother of the Eucharist
Ann Arbor, MI
2 days ago
Business Office Manager (BOM)
...improving the lives of the Guests we serve, the Business Office Coordinator is responsible for the daily accounting functions of the... ...Office. Reviews weekly account receivables and payables with the Administrator or designee. Maintains the comfort, privacy and dignity of...
Work at office
Ciena-Healthcare
Whitmore Lake, MI
1 day ago
Administrative Assistant - Full time / Remote
Administrative Assistant - Full time / Remote About the job Administrative Assistant - Full time / Remote Summary The LSA Opportunity Hub... ...Administrative Support Calendar management and meeting support Coordinate travel and expense reporting Coordinate logistics of...
Remote job
Full time
Internship
Work at office
Afternoon shift
Early shift
Jobsultant Solutions
Ann Arbor, MI
3 days ago
Senior Project Administrative Assistant
...Job Title U-M Architecture, Engineering and Construction Administrative Assistant Job Description U-M Architecture, Engineering... ...addendum, bulletins and change order documentation. Help coordinate contract change documentation, such as CCD, bulletin, and change...
Contract work
Remote work
Flexible hours
University of Michigan Flint
Ann Arbor, MI
3 days ago
Business Office Assistant
...families while upholding HIPAA and confidentiality standards. Coordinates appointment scheduling and collaborates with providers and... ...to detail and accuracy. Operates standard office and administrative technology, including computer systems, scanners, and other...
Full time
Work at office
Monday to Friday
Shift work
Weekend work
Corewell Health
Dexter, Livingston County, MI
4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Coordinator. Be the first to apply!