Document Imaging Specialist

Washington, District of Columbia, United States

About the job Document Imaging Specialist

Salary: $22 - $50 an hour. Job Type: Full-time.

Benefits include: Dental insurance, Health insurance, Employee discount, Paid time off, Parental leave.

Job Description

Daily sort and index high volume of various student documents applied and submitted for processing in NOVA imaging system. The position will quality‑check and prepare hard‑copy records for scanning – searching match documents, scanning hard‑copy files to electronic images and updating student records in the college student information system (SIS). Download, link and process electronic backlog documents for transcripts evaluation and other supporting verification documents.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Required Qualifications (KSA’s)

• Strong customer service skills, able to work well with others.
• Detail‑oriented, familiar with computer applications related to student information systems.
• Knowledge of office procedures, various office equipment, and excellent organization skills.
• Ability to learn college programs and policies, multi‑task, and navigate multiple applications simultaneously.
• Ability to work independently in identifying and addressing documentation requirements.
• Ability to work in a fast‑paced environment to meet deadlines and handle pressure situations.
• Work with accuracy to review each document manually or online for quality control; re‑scan if required.
• Knowledge and ability to follow and understand standards established by the college, state, and federal regulations.
• Ability to work with a large volume of documents.
• Working knowledge of different web browsers and Microsoft Office applications (Outlook, Excel, Word).
• Create batches of related paper documents and assign the required index document type.

Minimum Qualifications

• High School Diploma or GED or equivalent work experience.
• Experience using Microsoft Suite applications.

Preferred Qualifications

• Knowledge or some experience working with Perceptive Content.
• Some experience working with PeopleSoft SIS or other student information systems.
• Experience working in a higher education setting.

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non‑merit factors.

E‑Verify Statement

VCCS uses E‑Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes.