Payroll and HR Specialist

Job Description

Job Description

Description:

Janus of Santa Cruz is seeking a detail-oriented and mission-driven Payroll and HR Specialist to manage employee benefits administration and payroll operations. This role ensures accurate payroll processing, compliance with employment laws, and delivery of high-quality benefits support to employees.

The ideal candidate thrives in a collaborative, service-oriented environment and is committed to supporting a nonprofit workforce and advancing Janus’ mission.

Key Responsibilities Payroll Administration

• Process twice-monthly payroll accurately and on time, including earnings, deductions, and adjustments
• Maintain payroll records and ensure compliance with federal, state, and local regulations
• Manage timekeeping systems and review timesheets for accuracy
• Review and audit timesheets, leave balances, payroll changes, and deductions prior to processing
• Process off-cycle payrolls, retroactive payments, and final paychecks
• Manage payroll tax filings, W-2s, and year-end reporting
• Maintain payroll system configurations (earnings codes, deductions, accruals, etc.)
• Respond to employee payroll inquiries in a timely and professional manner
• Partner with Finance to reconcile payroll-related accounts
• Assist with audits, reporting, and continuous process improvements

Benefits Administration

• Administer employee benefits programs (medical, dental, vision, retirement, and leave plans)
• Coordinate and manage open enrollment
• Serve as the primary point of contact for benefits-related questions and issue resolution
• Process benefit enrollments, changes, and terminations
• Maintain accurate benefits data in HRIS systems
• Reconcile monthly benefit invoices and payroll deductions
• Ensure compliance with ACA, COBRA, HIPAA, and other regulations
• Coordinate and administer Leave of Absence (LOA) programs, including tracking and documentation

Compliance & Reporting

• Ensure compliance with labor laws, nonprofit regulations, and internal policies
• Prepare and maintain payroll and benefits reports
• Support audits and regulatory reporting requirements

Employee Support & HR Operations

• Provide exceptional customer service to employees regarding payroll, benefits, and HR policies
• Support onboarding processes related to payroll and benefits setup
• Contribute to HR initiatives, system updates, and process improvements

Requirements:

Required

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field (or equivalent experience)
• 3+ years of experience in payroll and/or benefits administration
• Knowledge of payroll systems, HRIS platforms, and benefits administration
• Strong understanding of employment laws and compliance requirements
• Excellent attention to detail, accuracy, and organizational skills
• Ability to handle confidential information with discretion
• Strong communication and problem-solving skills

Preferred

• Experience in nonprofit, behavioral health, or social services organizations
• Payroll certification (CPP) or HR certification (PHR or SHRM-CP)
• Experience with Paylocity or similar systems
• Knowledge of California employment laws

Additional Requirements

• CPR/First Aid certification
• Current TB test

Why Join Janus of Santa Cruz?

At Janus, you’ll be part of a purpose-driven team dedicated to making a meaningful impact in the community. We value collaboration, respect, and continuous improvement while supporting employees with strong HR practices and benefits.