Materials & Inventory Coordinator

Materials & Inventory Coordinator

Our client is a well-established, U.S.-based manufacturer, located in Carlsbad, CA, recognized for delivering high-quality, innovative products to commercial, government, and institutional markets. With decades of industry leadership, the organization has built a strong reputation for reliability, engineering excellence, and customer-first values. They are seeking a Materials & Inventory Coordinator to play a critical role in supporting day-to-day manufacturing operations through effective material flow, inventory accuracy, and cross-functional coordination. This is a hands-on, detail-driven position ideal for someone who thrives in a fast-paced production environment and enjoys improving processes.

Duties & Responsibilities

• Inventory & Material Control
  • Receive, inspect, and verify incoming materials against purchase orders and shipping documentation
  • Maintain accurate inventory records through cycle counts, audits, and ERP system updates
  • Issue materials to production in alignment with work orders and production schedules
  • Monitor inventory levels and proactively flag shortages, discrepancies, or excess stock
  • Organize warehouse and stockroom locations to optimize accessibility and material flow
  • Support inventory transactions including transfers, adjustments, and disposals
• RMA & Returns Coordination
  • Manage the end-to-end RMA process, including intake, inspection, documentation, and disposition
  • Partner with Quality, Engineering, and Customer Service to determine root cause and resolution
  • Track RMA status and ensure timely processing and closure
  • Maintain detailed logs and generate reports on return activity and trends
• Receiving & Logistics Support
  • Assist with receiving operations, including unloading, inspection, and documentation of shipments
  • Coordinate with shipping/receiving teams to ensure timely and accurate material movement
  • Support internal material handling across departments as needed
• Continuous Improvement & Projects
  • Participate in physical inventory preparation and execution
  • Maintain and optimize stock locations, including overstock and WIP areas
  • Assist in inventory optimization initiatives such as reorganization, labeling, and tracking improvements
  • Contribute to process improvement efforts aligned with lean manufacturing and efficiency goals

Qualifications & Requirements

• Experience & Education
  • 2+ years of experience in material control, inventory management, or warehouse operations within a manufacturing environment
  • Experience handling RMAs and returned goods strongly preferred
  • High school diploma or equivalent required; additional certifications in supply chain, logistics, or related fields are a plus
• Technical Skills
  • Proficiency with ERP/MRP systems (e.g., Sage, NetSuite, or similar)
  • Strong working knowledge of Microsoft Office, particularly Excel
  • Familiarity with inventory control best practices and warehouse procedures
• Core Competencies
  • High attention to detail with strong organizational skills
  • Analytical thinker with problem-solving capabilities
  • Ability to prioritize tasks and manage multiple responsibilities effectively
  • Strong communication skills and ability to collaborate cross-functionally
  • Self-starter with a proactive, team-oriented mindset
• Physical Requirements
  • Ability to lift up to 5060 lbs unassisted
  • Comfortable working in a production/warehouse environment with varying conditions
  • Ability to stand, walk, bend, and move throughout the facility regularly
• Additional Requirements
  • Forklift certification or ability to obtain certification shortly after hire
  • Valid driver's license and reliable transportation
  • Legally authorized to work in the United States
• Preferred Qualifications
  • Experience with lean manufacturing principles (5S, Kaizen, continuous improvement)
  • Prior experience in electronics or assembly-based manufacturing environments