Executive Administrative Assistant

Senior Executive AssistantThis is not a traditional Executive Assistant position. The Senior Executive Assistant serves as the Executive Partner to Veterinary United's CEO and President, acting as the trusted operational extension of the Executive Office. This individual will help organize executive priorities, coordinate communication, manage complex schedules, oversee executive projects, ensure consistent follow-through, and create the structure that allows executive leadership to remain focused on strategy, growth, and organizational leadership. The ideal candidate enjoys bringing order to complexity, anticipates needs before they arise, and takes ownership of ensuring important work moves from discussion to execution.This is a full-time, in-person position based primarily from Veterinary United's corporate office in Southeast Michigan. The successful candidate will work alongside the CEO and President daily and will periodically coordinate administrative activities at designated executive work locations as business needs require. Because success in this role depends upon close collaboration, communication, and responsiveness to executive leadership, regular in-person presence is an essential function of the position.Primary ResponsibilitiesExecutive Leadership SupportManage complex calendars for the CEO and PresidentOrganize and prioritize executive email communicationsDraft correspondence and coordinate executive follow-upCoordinate meetings, agendas, and executive schedulesPrepare briefing materials and meeting documentationTrack commitments, projects, and action items through completionServe as a trusted liaison with internal leaders and external partnersProtect executive time through thoughtful prioritizationExecutive Office CoordinationCoordinate strategic initiatives and executive prioritiesMaintain executive task management systemsMonitor project progress across multiple departmentsImprove executive workflow and organizational systemsOrganize executive files, confidential records, and key documentsAssist with presentation development and executive communicationsCoordinate board, leadership, and strategic planning meetings as neededExecutive LogisticsCoordinate business travel, itineraries, and accommodationsSchedule executive events and external meetingsManage registrations, memberships, and professional commitmentsEnsure executive calendars remain aligned with organizational prioritiesExecutive Work Environment CoordinationSupport administrative operations across multiple executive work environments by coordinating:Vendors and service providersMaintenance schedulingBusiness-related records and documentationBilling coordination and service trackingHome office organization and administrative projectsExecutive logistics between designated work locationsThis role is centered on coordination, organization, communication, and execution, rather than hands-on property management.What We're Looking ForWe're seeking someone who naturally takes ownership. The ideal candidate:Anticipates needs before being askedCreates organization from complexityDemonstrates exceptional follow-throughCommunicates professionally with executives and senior leadersExercises outstanding judgment and discretionMaintains absolute confidentialityThrives in a fast-paced environment where priorities evolve quicklyEnjoys solving problems and improving systemsBuilds trust through reliability and consistencyPreferred ExperienceWe welcome candidates with experience in roles such as:Senior Executive AssistantExecutive Business PartnerChief of Staff SupportExecutive AdministratorExecutive Project CoordinatorExecutive Office AdministrationFamily Office AdministrationPrivate Office ManagementExperience supporting founders, CEOs, business owners, healthcare executives, or entrepreneurial leadership teams is highly valued.Success in This RoleWithin your first year, you will have become the trusted operational partner to the CEO and President by:Creating exceptional organization around executive prioritiesEnsuring consistent communication and follow-throughRemoving administrative bottlenecksImproving executive workflow and efficiencyCoordinating projects that move seamlessly from planning to executionAllowing executive leadership to spend more time leading the organization and less time managing administrative complexityWhy Join Veterinary United?This position offers a unique opportunity to work directly alongside the leadership of one of Michigan's premier veterinary organizations. You will gain exposure to executive decision-making, strategic initiatives, healthcare leadership, organizational growth, acquisitions, and executive operations while making a meaningful impact on the future of the organization. If you're looking for a role where you can build trust, create organization, and become an indispensable partner to executive leadership, we'd love to hear from you.