Office Assistant

Purpose Of The Position The Office Assistant will support the day-to-day operations of the Housing and Residence Life department, providing support for central office staff colleagues, student personnel, contractors, and customers (internal and external). Department AVP of Student Affairs Work type Staff Full-time Non-Exempt Location Alabama Categories Student Affairs Duties & Responsibilities Maintain inventory of departmental forms and marketing materials Oversee and manage archival of records Maintain student files (hard copies) Support office processes as needed Prepare morning office reports Oversee key inventory and distribution for office Process payments/contracts for summer interns, camps and conferences, and orientation Work with university partners (Printing, OIT, Telecom, etc.) on departmental needs Direct work of student employees Assist with monthly purchasing card reconciliation Assist with HR, payroll, and EPAFs as needed Assist with onboarding of new staff Handle customer service and help resolve complaints and concerns Process work orders coming in from residents Follow up on work orders from a customer service aspect/help maintenance staff Coordinate pest control and laundry responses to issues Coordinate Student/parent correspondence (front line) Answer and distribute emails from the main housing email account Minimum Requirements High School Education or an equivalent combination of education and years of experience 1- 3 years of full-time verifiable office management work experience Must be proficient in Microsoft Office Suite and internet browsers Exceptional communication, customer service, grammar, editing, and organization skills Desired Qualifications Bachelor's degree, preferably in Business, or an equivalent combination of education and years of experience preferred Experience with Banner, Blackboard, and occupancy management software is desired Experience in a university or college campus environment is preferred Published Salary (if Available) 32,000-35,000 % of time Duties / Responsibilities Essential / Marginal 50 Administrative Maintain inventory of departmental forms and marketing materials Oversee and manage archival of records Maintain student files (hard copies) Support office processes as needed Prepare morning office reports Oversee key inventory and distribution for office Process payments/contracts for summer interns, camps and conferences, and orientation Work with university partners (Printing, OIT, Telecom, etc.) on departmental needs Direct work of student employees Assist with monthly purchasing card reconciliationAssist with HR, payroll, and EPAFs as needed Assist with onboarding of new staff 50 Customer Service Handle customer service and help resolve complaints and concerns Process work orders coming in from residents Follow up on work orders from a customer service aspect/help maintenance staff Coordinate pest control and laundry responses to issues Coordinate Student/parent correspondence (front line) Answer and distribute emails from the main housing email account #J-18808-Ljbffr