Conference Coordinator (Event Planner)

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Job Title:

Agency:

Technical College System of Georgia

Job Requisition ID:

Shift:

Compensation Details:

Job Description:

The Technical College System of Georgia (TCSG)s Office of Workforce Development / WorkSource Georgia is seeking a qualified Event Planner / Conference Coordinator . This position would be part of the OWD Communications Team and would be responsible for coordinating and executing meetings conferences job fairs and other events held across the state -- all in support of workforce development efforts. The successful candidate will demonstrate the ability to manage logistics communicate effectively with multiple stakeholders and support the Office of Workforce Developments mission through high-quality event delivery. *This position requires travel statewide to coordinate conferences meetings and other activities. It may require occasional evenings and weekends during conferences or special events.

• Plan schedule and coordinate meetings conferences job fairs and other events
• Oversee all event planning including venue coordination vendors equipment and supplies
• Collaborate with internal and external staff to support outreach and communications related to events
• Maintain detailed records of event logistics contracts and activities
• Coordinate the setting up of meeting rooms and event spaces including décor and audio/visual equipment
• Help with the operation of event equipment and coordinate necessary repairs or installations
• Prepare and process quotes invoices and related documentation
• Build and maintain working relationships with vendors and partner organizations
• Address and resolve issues related to accounts vendors and/or event operations
• Implement surveys and other analytics for continued improvement purposes
• Perform other duties as assigned

Minimum Qualifications

Bachelors degree and two (2) years of related work experience OR equivalent combination of education training and experience on a year-for-year basis)

Preferred Qualifications

• Certification in event planning
• Knowledge of state and federal workforce funding sources including the Workforce Innovation and Opportunity Act (WIOA)
• Experience with State of Georgia budgeting and procurement practices
• Experience in workforce development or economic development
• Experience with event management platform (e.g. Whova Cvent)
• Proficiency in standard Microsoft Office software applications
• Knowledge of applicable state and federal regulations
• Experience working with partner organizations and stakeholders
• Understanding of branding importance

Technical Competencies

• Knowledge of event planning and coordination practices
• Strong organizational and time management skills with the ability to manage multiple priorities
• Effective written and verbal communication skills
• Ability to analyze issues make decisions and resolve problems
• Both a team player and a self-starter
• Knowledge of budgeting purchasing and billing processes
• Ability to work collaboratively and keep effective working relationships
• Basic knowledge of audio/visual equipment and event technology

Physical Demands/Work conditions

• Work is primarily performed in an office environment during standard business hours. Limited remote work may be available in accordance with agency policy and operational needs.

• Work performance involves light physical duties including intermittent sitting standing and walking.

• Employees must be able to lift up to 15 pounds.

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race color national origin sex religion age disability or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Required Experience:

IC