Administrative Coordinator

Our client is a well-established commercial real estate firm with a strong presence in the Columbia market. They are seeking an Administrative Coordinator who can serve as a trusted partner to a team of professionals, helping drive efficiency, maintain exceptional service standards, and support important client initiatives from start to finish. This is more than a traditional administrative role. It is an opportunity to become a key member of a collaborative team while gaining exposure to commercial real estate transactions, marketing initiatives, and client relationship management. What You'll Do As a critical member of the team, you will: Serve as the primary administrative partner for commercial real estate professionals, helping coordinate priorities, schedules, and daily operations Manage correspondence, calendars, meetings, and communication to ensure seamless workflow and responsiveness Assist with the preparation, coordination, and processing of listing agreements, leases, contracts, proposals, and closing documentation Maintain accurate property listings, databases, and transaction-related information Create polished presentations, proposals, marketing materials, and client-facing documents using established branding and templates Support business development efforts through document preparation, research, and marketing coordination Serve as a professional point of contact for clients, vendors, and business partners, delivering a high level of customer service and professionalism Utilize Microsoft Office applications to create reports, presentations, spreadsheets, and other business-critical materials Help ensure projects, deadlines, and deliverables remain organized and on track Provide general administrative and operational support as needed What Makes You Successful The ideal candidate is someone who takes pride in being the organizational backbone of a team and enjoys balancing multiple priorities in a fast-paced, professional environment. Required Qualifications 4+ years of administrative support experience within a professional services environment Experience working with contracts, agreements, business documentation, or transaction-related paperwork Exceptional organizational and time management skills Strong attention to detail and commitment to accuracy Ability to prioritize competing responsibilities while meeting deadlines Professional verbal and written communication skills Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Strong interpersonal skills with a customer-focused mindset A proactive, solutions-oriented approach and willingness to support team success Preferred Qualifications Experience supporting commercial real estate, property management, legal, financial services, or other professional services teams Canva and/or Adobe InDesign experience Presentation and proposal development experience Real estate transaction or brokerage support experience Associate's or Bachelor's degree in Business Administration, Marketing, Management, or a related field Why This Opportunity Stands Out Join an established commercial real estate organization with a strong reputation in the market Work alongside experienced professionals in a highly visible and impactful role Gain exposure to commercial transactions, client relationships, marketing, and business operations Be part of a collaborative, team-oriented culture that values professionalism and initiative Opportunity to leverage both administrative and creative skills through marketing and presentation development Stable organization with long-term growth potential Compensation & Benefits $55K - $65K Our client offers a competitive benefits package designed to support your health, financial well-being, and long-term success, including comprehensive healthcare coverage, retirement savings with company match, employer-paid life and disability insurance, wellness resources, paid time off, and opportunities for professional growth. Find Great People