Business Office Associate

Business Office Associate

Under general supervision, perform bookkeeping and maintain district financial records.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of bookkeeping principles and practices

Ability to use computer and software to develop spreadsheets and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Experience:

3 years experience or college course work in accounting-related subjects

Major Responsibilities and Duties

Accounting

1. Maintain complete and systematic records of assigned district financial transactions.
2. Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and transfer subsidiary account summaries to general ledger.
3. Balance general ledger and subsidiary accounts by reconciling entries.
4. Examine general ledger transactions for accuracy; make corrections as needed and inform supervisor of problems.
5. Compute and record cash receipt summaries.
6. Balance bank statements and work with bank officials to resolve discrepancies in account records.
7. Transfer funds between accounts as directed by chief financial officer or business manager.
8. Assist with preparation of financial statements, income statements, and cost reports to reflect financial condition of district and help prepare financial statements and budget amendments for presentation to board.
9. Compile, maintain, and file all reports, records, and other documents as required.

Other

1. Maintain confidentiality.
2. Follow district safety protocols and emergency procedures.
3. Cross train and support Payroll/Benefits Coordinator
4. Other duties related to the Business office, as needed

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress