Onboarding Specialist

Job Description

Job Description

We are seeking individuals with genuine empathy and patience to help care for our residents’ needs. Applicants must have a caring approach and be willing to care for the needs of patients and the team. Pillars for successful employment are work ethic, integrity, and competence.

We are currently seeking an Onboarding Specialist.

Job Responsibilities and Duties:

• Serve as the primary point of contact for candidates after offer acceptance through start date.
• Initiate, track, and manage all pre-employment requirements, including background checks and credential or license verification.
• Communicate clear instructions, deadlines, and expectations to candidates regarding pre-hire requirements.
• Proactively monitor progress and follow up to ensure timely completion of all pre-employment steps.
• Prepare and distribute offer acceptance and onboarding documentation.
• Ensure new hires complete all required onboarding forms and acknowledgments accurately and on time.
• Coordinate I-9 completion and E-Verify in compliance with federal and state regulations.
• Enter, verify, and maintain new hire information within HRIS systems.
• Ensure all hiring and onboarding activities comply with company policies, labor laws, and regulatory requirements.
• Maintain accurate, complete, and confidential employee records.
• Track onboarding metrics such as time-to-start, completion rates, and onboarding-related issues.
• Provide prompt and professional responses to new hire questions and escalate issues when appropriate.
• Maintain consistent communication with Recruiters, Regional HR teams, and facility HR staff.
• Support audits, reporting, and continuous process improvement initiatives related to onboarding.
• Perform additional duties as assigned in support of Recruiting and Human Resources teams.

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field, or equivalent experience preferred.
• Experience in recruiting coordination, onboarding, or HR administration preferred.
• Familiarity with background checks, credential verification, I-9, and E-Verify processes.
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Excellent organizational, communication, and follow-up skills.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Proficiency with HRIS systems and Microsoft Office applications.
• Collaborative mindset with the ability to work effectively across teams and locations.

Benefits:

• Health Insurance
• Dental Insurance
• Disability Insurance
• Vision Insurance
• Employee Assistance Program
• 401(k)
• Life Insurance
• Paid Time Off

Additional Benefits:

• Telemedicine: $0 co-pay for telemedicine appointments, providing easy access to medical consultations from the comfort of your home.
• Unlimited Assistance: Receive unlimited support for legal, financial, childcare, elder care, and more—designed to support your personal and family well-being.
• Mayo Clinic Programs: Access exclusive programs from the Mayo Clinic, including resources for workouts, lifestyle, mental health, and diet to promote a balanced and healthy lifestyle.

These additional benefits are available to you without reducing your take-home pay!

We only accept resumes and applications submitted directly through our Applicant Tracking System for posted positions. We do not accept unsolicited resumes from third-party agencies, recruiters, or staffing firms. Company employees and hiring managers are not authorized to enter into agreements or otherwise bind the company with respect to recruiting services. Any resumes submitted without a signed written agreement by the Executive Vice President of Recruitment will be considered unsolicited, and no fees will be owed.