Executive Legal Secretary - Litigation
Burnett Specialists
Executive Legal Secretary
A well-established law firm is seeking an experienced Executive Legal Secretary to support multiple attorneys within its Litigation practice. This is a great opportunity to join a collaborative team in a fast-paced, professional environment.
Position Overview
This role provides comprehensive administrative and legal support, including document preparation, e-filing, calendaring, billing coordination, and client interaction. The ideal candidate is highly organized, detail-oriented, and thrives in a high-volume litigation setting.
Key Responsibilities
- Prepare, format, and proofread legal documents (pleadings, motions, correspondence)
- Manage state and federal e-filing and maintain court deadlines/calendars
- Coordinate meetings, travel, and client communications
- Maintain case files and document management systems (NetDocuments)
- Prepare trial binders, exhibits, and case materials
- Assist with billing, time entry, and expense processing
- Support new matter intake and conflicts checks
- Provide high-level administrative support to multiple attorneys
Qualifications
- 5+ years of litigation legal assistant/secretary experience (mid-to-large firm preferred)
- Strong knowledge of Texas and federal court procedures and e-filing systems (ECF)
- Proficiency in Microsoft Office, document management systems, and billing software
- Advanced document formatting skills (TOC/TOA, styles, redlining)
- Excellent organizational, communication, and multitasking skills
- Ability to work independently in a deadline-driven environment
Additional Details
- Hybrid: Eligible for 1 remote day per week after 90 days
Vacancy posted 4 days ago
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