Controller

Job Description

Job Description

Controller

Location: On-Site
Reports To: Director
Company Type: Small-Size Local Company with Specialized Services

Position Summary

We are seeking a highly organized and detail-oriented Controller to manage core accounting functions in a fast-paced, operationally driven environment. This role owns accounts receivable, accounts payable, and daily accounting while ensuring accuracy, timeliness, and strong communication with customers, vendors, and internal teams. This role will be the main point of contact for external vendor who compiles monthly financial statements.

This is a hands-on position requiring heavy QuickBooks user who thrives in fast paste high-volume transactions environment.

Key Responsibilities

Accounts Receivable

• Manage full-cycle billing for specialized services
• Ensure timely and accurate invoicing aligned with tight timelines
• Monitor and manage AR aging to proactively drive collections
• Communicate directly with customers regarding billing inquiries and discrepancies
• Reconcile customer accounts and resolve variances efficiently
• Provide AR reporting and cash flow insights to management on weekly basis

Accounts Payable

• Oversee full AP cycle: invoice entry, coding, approvals, and payment processing
• Maintain organized documentation and vendor files
• Reconcile vendor statements and resolve discrepancies
• Serve as primary contact for vendor communication

Payroll Administration

• Oversee hourly tracking to ensure accurate and timely payroll processing
• Maintain payroll records, employee changes, and compliance documentation

Banking & Cash Management

• Execute daily banking activities including ACH payments, wire transfers, and check disbursement
• Monitor bank activity and ensure transactions are accurately recorded in QuickBooks

Qualifications

• 5+ years of accounting experience in AR, AP, and banking
• Proficiency in QuickBooks to handle invoicing and bills
• Experience with month end close process
• Experience in fast-paced service and product environment
• Strong customer and vendor communication skills
• High attention to detail and ability to prioritize tight deadlines