Program Administrator

Program Administrator

Apex Systems has an opening available for a Program Administrator with one of our GovCon clients supporting a DoD program out of Alexandria, VA. The Program Administrator will coordinate with Program Management and customer stakeholders to maintain operational awareness and ensure the smooth execution of daily activities. The position requires working collaboratively with team members to address administrative challenges and improve workflow efficiency.

Key Responsibilities

• Coordinate closely with Program Management and customer stakeholders to maintain operational awareness.
• Work with team members to address administrative challenges and improve workflow.
• Contribute to a high-performing team by supporting personnel actions and maintaining documentation.
• Generate meeting notes and track action items.
• Manage employee onboarding and offboarding processes.
• Support program deliverable reporting and assist with contractual and PMO documentation.
• Manage schedules, coordinate customer interactions, and maintain records using standard productivity tools.

Required Qualifications

Education: An Associate's degree is required.

Experience: A minimum of 2 years of professional experience is required.

Technical Skills: Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) is necessary. Experience with scheduling, documentation management, and customer communication tools is also required.

Preferred Qualifications

• A Bachelor's degree.
• Experience supporting a PMO in a federal customer environment.
• Experience with Confluence, Jira, SharePoint, or similar collaboration tools.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach.