Attendance Clerk

Job Title: Attendance Clerk Wage/Hour Status: Nonexempt

Reports to: Principal Pay Grade:

Dept./School: Assigned Campus Date Revised:
Primary Purpose:

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient keyboarding, file maintenance, and 10-key skills

Ability to meet established deadlines

Experience:

Two years data entry experience

Major Responsibilities and Duties:
Records and Reports

1. Collect and enter attendance and PEIMS data into established database and verify accuracy according to established procedures.
2. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
3. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
4. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folders, and entering student data into appropriate databases.
5. Assist parents, students, and faculty with questions regarding student attendance.
6. Process and transmit requests for student information and transcripts.
7. Call parents to verify student absences as needed.
8. Report all attendance problems to the designated administrator.

Other

1. Assist in campus office as needed.
2. Maintain confidentiality.
3. Perform other duties as assigned.

Supervisory Responsibilities:

None.
Equipment Used:

Personal computer or online computer terminal, printer, calculator, and copier.
Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer.