Attendance Secretary

Attendance/Counselor Secretary (202 days) Calallen Independent School District – Calallen Middle School, 6th-8th, Corpus Christi, Texas. Job ID: 5845092 Posting Deadline: Posted until filled Posted: Jul 21, 2026 Starting Date: Immediately Job Description Job Title: Attendance/Counselor Secretary (202 days) Exemption Status: Nonexempt Reports to: Principal/Counselor Dept./School: Assigned Campus Primary Purpose Under moderate supervision provide routine clerical support for the efficient operation of the school office and professional staff. Maintain current and accurate confidential student records. Qualifications Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of general office procedures Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets, databases, and word processing Ability to follow verbal and written instructions Ability to perform a variety of tasks, often changing assignment on short notice with some direction Effective organizational, communication, and interpersonal skills Experience: ___ year clerical experience Major Responsibilities and Duties Records, Reports, and Correspondence Collect and enter attendance and PEIMS data into an established database and verify accuracy according to prescribed procedures. Respond to inquiries from students, teachers, and parents regarding attendance rules and absences. Admit late students and maintain records of their tardiness. Compile and submit a variety of daily, weekly, monthly, and year-end reports as required. Oversee student “sign out” process and maintain records of student absences due to appointments. Type, prepare, distribute, and file records, reports, and correspondence related to attendance. Assist parents, students, and faculty with questions regarding student attendance. Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator. Compile, maintain, file, and distribute all reports, records, and other documents as required. Provide general clerical support including word processing, data entry, filing, and maintenance. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensuring completeness of records. Process changes and adjustments to student schedules. Maintain complete and accurate student records including test scores and final grades on permanent records. Compile, maintain, and file all required reports, records, and documents. Reception and Phones Receive incoming calls, take reliable messages, and route to appropriate staff. Assist counselor(s) with scheduling meetings and appointments. Other Duties Receive, distribute, and secure testing materials. Maintain information library and help students, parents, and teachers find information about testing, scholarships, and college materials. Maintain confidentiality. Follow district safety protocols and emergency procedures. Supervisory Responsibilities None Mental and Physical Demands Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending, stooping, pushing, pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and mouse use; occasional reaching Lifting: Occasional light lifting (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress Position Type and Salary Type: Full‑time Salary: $16.65 to $23.75 per hour Job Requirements Citizenship, residency or work visa required. Contact Information (Contact details omitted.) #J-18808-Ljbffr