Operations Administrator

Operations AdministratorThe Operations Administrator is responsible for planning, directing, and coordinating the day-to-day operations of the organization. This role ensures the company meets its operational vision and financial objectives by implementing standards of performance, safety policies, and internal procedures, and making necessary adjustments to support efficiency and organizational success.Education, Certification, and ExperienceBachelor's degree in a business-related field preferred, or a minimum of 5 years of management experienceMust be at least 18 years oldStrong, consistent work historySkills, Knowledge, and AbilitiesExtensive background in operations managementStrong computer skills and proficiency in Microsoft OfficeExcellent verbal and written communication skillsAbility to perform calculations using geometry and formulas (e.g., calculating areas, converting acres to square yards)Ability to work independently with minimal supervision and adapt quickly to changing prioritiesExcellent time management, organizational, and communication skillsStrong customer service and professional phone etiquetteAbility to interact professionally and fairly with customers and vendors as a company representativeExperience maintaining standardized and functional filing systems (customer, vendor, project files)Strong people management skills with an openness to direction and commitment to task completionAbility to thrive in a fast-paced work environmentComfort with learning and using a variety of software programsSelf-starter who proactively identifies opportunities for improvement and communicates ideas to leadershipHighly organized and detail-orientedAbility to work effectively and collaboratively with other employeesAbility to maintain positive, fair, and professional interactions with customers and vendorsPhysical Demands & Working ConditionsAbility to manage multiple tasks and deadlines efficientlyAbility to use a computer, calculator, phone, and other office toolsAvailability to work outside standard hours when requiredMust have the ability to drive and dependable transportationAbility to sit for extended periodsAbility to work using multiple computer screens for extended periodsThe primary purpose of this role is to strengthen operational systems, processes, and policies to support the organization's mission. The Operations Administrator plays a key role in long-term planning and initiatives that promote operational excellence.Principal DutiesPerform light bookkeeping, including invoicing, expense coding, bill entry, and deposit entryComplete certified payroll reportingTrack and order office suppliesTrack, schedule, and maintain vehicle maintenance recordsRegister company vehiclesIdentify opportunities to reduce operational costs and increase revenueComplete new order processing and setup following company proceduresComplete project forms (e.g., submittals, subcontracts) in accordance with company guidelinesReview work order lists daily and contact non-maintenance customers to promote maintenance servicesOrder construction materials as neededWork with vendors to secure optimal pricing and support profitabilitySchedule material deliveries to project sitesManage and oversee the company's safety programEnsure workplace safety complianceConduct monthly safety meetingsMaintain safety supplies and materialsEnsure compliance with partnership safety programs (e.g., NMUCA/OSHA or similar programs)Maintain all required safety documentationConduct tailgate meetingsPerform jobsite inspections to verify adherence to safety standardsParticipate in regular meetings with leadership regarding fiscal planning and forecastingPerform other related duties as assigned