Administrative and Finance Coordinator

Job Description

The Choice is managing an immediate temporary-to-hire Finance and Administrative Coordinator opportunity with our client, a national environmental, philanthropic organization.

In-office requirements: Hybrid 3 days a week in office/2 remote

Salary: $60,000-$68,000

The position will support and report to the Chief Finance Officer.

Qualifications:

• Completed Bachelor’s degree. Studies focused on accounting, finance, or business would be helpful.
• At least two years of professional experience. Previous experience supporting a senior staff member preferred.
• Some experience supporting finance projects such as expense reimbursements, credit card reconciliations, invoice/payment processing, budget cycles, or purchase authorizations helpful
• Proficiency with Microsoft Office (Excel, Word, PowerPoint) and Outlook
• Experience with SharePoint and Concur (or similar expense system) preferred.

Job Duties will include:

• Manage the CFO’s calendar, including scheduling meetings, coordinating logistics (rooms, conference links), and sending confirmations
• Prepare the CFO for meetings by assembling and delivering required materials (agendas, briefings, leave‑behinds) for in‑office, remote, and travel contexts.
• Coordinate and manage ocassional travel arrangements for the CFO
• Serve as a communications liaison for the CFO, supporting smooth coordination and information flow between Finance/IT and other departments; keep the CFO informed of upcoming commitments and follow up as appropriate.
• Coordinate the intake, review routing, approval, and signature process for documents submitted to the CFO; communicate status updates to staff.
• Complete administrative transactions for the CFO, including timesheets, expense reimbursements, and related documentation.
• Process incoming and outgoing mail for the Finance department and provide general administrative support as needed.
• Support the Finance department with special projects and meeting coordination, including logistics and follow‑up actions.
• Maintain Finance department tracking tools (project tracker and KPI tracker) and ensure information is current and accurate.
• Process expense and invoice activities, including credit card reconciliations and CFO expense reimbursements (Concur); check requests, purchase authorizations, and PCARD requests; contract processing for the Finance department; and invoice and payment processing.
• Support budgeting activities for the Finance department by compiling and organizing budget inputs, tracking updates, and preparing materials for budget reviews.

This organization has a Covid-19 vaccination requirement. Candidates must be fully vaccinated for Covid.