Special Education Administrative Assistant serving Fowlerville Community Schools

Special Education Administrative Assistant (Fowlerville Community Schools) Starting Date: Immediately FLSA: Non-Exempt Reports To: Director of Special Education Updated: June 2026 Salary/Benefits: Per the Classified Employee Group Handbook Schedule: 12‑month Position Summary Serves as a vital administrative partner within the Special Education Department, ensuring strict compliance with state and federal regulations through meticulous management, verification, and tracking of Individualized Education Plans (IEPs) and related documentation. Utilizes advanced data systems, including MI-Star System, to maintain integrity across department databases, compile critical metrics for evaluations, and streamline pupil accounting reporting. Acts as a key liaison and resource for the Director of Special Education, district staff, and external agencies, leveraging independent judgment and strong communication skills to support departmental objectives and ensure optimal service delivery. Essential Functions Note: These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act (ADA). To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Receives, reviews, processes and tracks Individual Education Plans (IEP) / Worksheet B forms and inputs data into the PowerSchool system; verifies completeness of Reviews of Existing Evaluation Data (REED) and Multidisciplinary Evaluation Team (MET) forms; ensures all forms are complete and entered into the appropriate database; contacts Special Education faculty and staff to retrieve missing data, clarify information, and request records from third parties to complete IEPs. Monitors pupil accounting reports by disseminating information to staff, collecting data, reviewing data, and identifying and retrieving missing information; maintains student lists, related databases, and activities for Special Education programs, Extended School Year (ESY) programs, Bureau of Assessment and Accountability (BAA), Wayne Regional Educational Services Agency (WRESA), and the Michigan Care Improvement Registry (MCIR). Acquires necessary information for student classification counts to assign case coordinators and complete related reports; prepares Full Time Student Equivalency (FTE) projects; receives and processes transportation requests, public health agency reports, and speech referrals. Scans hardcopy files into digital files and manages the electronic database. Manages Mi-Access materials and documents, monitors assessment processes, and maintains school records within the Bureau of Assessment and Accountability online system. Updates and manages Automated Substitute Placement and Absence Management (Red Rover) and student information systems. Monitors staff budget/expense accounts, payroll time sheets, budget logs; creates purchase orders in SMART and provides reimbursements to staff. Provides administrative support to the Department of Special Education and assists on special projects or grants as required. Handles multiple interrelated functions, applies various procedures and policies, monitors budget activities, and exercises independent judgment. Performs duties within the scope of LESA policies, procedures, and objectives; uses judgment to achieve results in ambiguous situations. Additional Duties Performs other related tasks as assigned. Education and/or Experience Knowledge equivalent to that normally acquired through an Associate’s Degree (A.A.) or equivalent from a two‑year college or technical school. Two to three years of related Special Education experience in a school‑regulated setting. Required Employment Qualifications Knowledge of computerized pupil accounting programs and procedures. Advanced knowledge of Microsoft Office Suite, Google Apps for Education, and the ability to manipulate multiple features; advanced understanding of Livingston ESA’s Special Education Standards related to State and Federal laws; proficiency with some Livingston ESA specific programs such as Smart, PowerSchool, AESOP, and CEO Image Executive. Regular contact with students, general public, visitors, and Livingston ESA personnel to explain, clarify, or interpret information, including confidential or time‑sensitive matters. Advanced interpersonal and communication skills to establish and maintain internal and external Livingston ESA relationships; assesses and diffuses problems regularly, using tact to handle difficult situations. Knowledge of governmental Medicaid reimbursement requirements and related laws. Experience preparing and maintaining pupil accounting spreadsheets and utilizing Microsoft Office Suite software packages. Ability to review and interpret Special Education student data. Ability to prepare pupil accounting statements and reports. Strong accounting, data entry, organization, and bookkeeping skills. Physical Demands While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; talk and hear; occasionally stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required include close vision and the ability to adjust focus, especially due to concentration on a computer screen and small details. Work Environment The noise level in the work environment is usually moderate. EEO Statement The Livingston Educational Service Agency does not discriminate on the basis of race, color, national origin, sex, sexual orientation or transgender identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category ("Protected Classes"), in its programs and activities, including employment opportunities. Inquiries regarding non‑discrimination policies should be directed to the Deputy Superintendent for Administrative Services. Position Type: Full‑Time Salary: $19.23 to $23.39 Per Hour Job Categories: Support Staff > Clerical, Support Staff > Secretary Job Requirements Citizenship, residency, or work visa required. #J-18808-Ljbffr Young World Physical Education