Administrative Assistant

Carter Lumber Administrative Assistant

An Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable. Ensures that the process is running smoothly. A strong belief in the mission and goals of the company are necessary to this position.

Requirements:

• Previous administrative experience
• Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
• Excellent written and oral communication skills and ability to prioritize
• Experience working with numbers and resolving discrepancies
• Friendly, outgoing personality
• Working knowledge of Microsoft Office including Outlook, Word and Excel

Responsibilities:

Administrative Duties

• Performs various administration functions including reporting, filing, faxing and shredding.
• Ensures that all mail and faxes are received and routed to proper parties in a timely manner.
• Responsible for collecting sales tickets throughout the day.
• Manages proceeds from vending machines and orders office supplies.
• Keeps files updated and creates new files as needed.

Accounts Receivable

• Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.
• Files purchase orders after verification is complete.

Sales Support

• Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.
• Assists customers with credit questions and invoice documentation.
• Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.
• Verifies pricing per contract and reviews deliveries that are on hold.

Benefits (full-time employees)

• Health, Dental, Vision (Single and Family Plans) available after 30 days of employment
• Short and Long-Term Disability
• Company-paid life insurance and AD&D
• Optional supplemental life insurance
• Company-match 401(k)
• Vacation time and paid holidays
• Vendor incentives
• Room for growth; we promote from within!
• Military encouraged to apply!