Administrative Assistant

Loudoun County Fire and Rescue Administrative AssistantLoudoun County Fire and Rescue is comprised of approximately 902 employees and 1,127 total volunteers. The Department is a growing organization that serves a large and diverse population located 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services to approximately 400,000 residents within a 520 square mile area. We seek to hire a highly motivated, effective, and diverse workforce to meet the needs of the County's residents, visitors, and business community, and support the Department's core values of Teamwork, Integrity, Professionalism, and Service. Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package.This role offers an opportunity to be part of a dedicated team committed to providing essential pharmaceutical services to support public health and safety. You will play a vital role in the daily operations of the department, contributing to efficient and effective healthcare services provided by Loudoun County's Fire and Rescue Department.Job SummaryWe are seeking an organized and detail-oriented Administrative Assistant to support the Pharmacy and Logistic Section within the Fire and Rescue Department. This role involves managing a variety of administrative tasks to ensure the smooth operation of pharmaceutical services, including coordinating supply orders, scheduling meetings, handling inquiries, and assisting with procurement and reconciliation processes. The ideal candidate will be proactive, possess strong communication skills, and demonstrate the ability to manage multiple tasks with efficiency and accuracy.Key Responsibilities:Provide comprehensive administrative assistance to support pharmacy and logistical operations, including scheduling, meeting coordination, filing, and correspondence management.Greet and welcome visitors professionally while answering, screening, and directing incoming phone calls. Provide courteous and timely support to internal and external stakeholders.Prepare reports, documents, and data summaries as required. Update and maintain departmental databases and files to ensure accurate recordkeeping.Assist with purchasing activities by preparing requisitions, processing orders, and maintaining inventory records.Prepare and track paperwork for uniforms sent for alterations.Assist with Recruit Class personnel during fittings and issuance of uniforms and personnel protective equipment.Coordinate with vendors to verify orders and resolve discrepancies, supporting compliance with department procurement policies.Reconcile accounts, prepare credit card transactions, and support budget tracking and reporting.Maintain accurate financial records in compliance with department policies and procedures.Minimum QualificationsHigh school diploma or equivalent; a minimum of three years of administrative experience, or equivalent combination of both. Experience within a medical or pharmaceutical setting is preferred.Job Contingencies and Special RequirementsPass criminal background check, including fingerprinting, credit and DMV check. Anticipated timeline and details for this recruitment are listed below. All dates and locations are subject to change. • Applications are accepted through September 3, 2026, at 11:59 pm. • Application review and pre-screening: September 4-8, 2026 • In-person interviews: September 11, 2026; 801 Sycolin Rd, Leesburg, VA • Target Hire Date is October 22, 2026 Telework eligible after 90 days of employment. May be required to work early morning or late evening meetings or extra hours in the evening or on the weekends.Equal Employment OpportunityLoudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.Reasonable AccommodationApplicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at View phone number on click.appcast.io or email Human Resources.BenefitsLoudoun County Government offers a variety of benefits to both regular full time and part time employees. To view the comprehensive benefits package we have to offer you when you join our team, please click here. Employees hired into Regular Part-Time Intermittent positions are eligible for limited County employee benefit programs, based on the position's regularly scheduled hours. Benefits eligibility for temporary employees are dependent on duration of assignment and number of scheduled hours.