Administrative Program Coord

Dementia Epidemiology Research Program Coordinator

The Dementia Epidemiology Research Program within the Department of Psychiatry conducts NIH-funded, population-based research focused on older adults in the Monongahela Valley. The program's academic site is located in Oakland, with field sites in White Oak and Braddock, where staff conduct participant assessments and support data entry, processing, and research operations.

This position is grant funded.

Responsibilities:

• Demonstrate excellent written and verbal communication skills
• Prepare documentation, reports: Compose and edit correspondence, utilize data, independently write reports
• Assist/orient new faculty and staff
• Maintain files, databases, and tracking systems
• Provide leadership, supervision, and problem solve for service line support staff
• Coordinate/organize administrative activities and functions across clinical programs such as educational workshops, information collection
• Assist with effective day-to-day operation of project operations
• Provide support/assistance to staff and leaders as needed
• Screen, interview, and assist individual programs in hiring support staff as needed
• Manage schedules for administration
• Committee participation and completion of committee work, communicate such efforts to team and superiors
• Assist leadership to obtain funding for outreach if needed and prepare annual reports
• Track completion and timely submission of EPR/PMR's
• Maintain and provide marketing information and public relations services, and attend events as requested
• Organize, develop, edit, and distribute service line newsletter and other publications
• Assist with recruitment, reappointment, assignment of clinical faculty
• Coordinate/organize documentation for annual performance evaluations and objectives for department
• Attend and provide minutes for operations, faculty, and other meetings as requested
• Assist and track development of contracts with schools, outside agencies, individuals

Qualifications:

• At least a bachelor's degree.
• A minimum of 3 years of strong administrative experience.
• Supervisory experience preferred.
• Ability to get along with others and engage.
• Excellent organizational and communication skills.
• Computer skills including knowledge of Access, Excel and experience with word processing (Microsoft Word).
• Administrative experience. E.g. budgeting, purchasing, arranging contracts/reimbursement, HR requirements,
• Familiarity with both UPMC and Pitt fiscal systems.
• Familiarity with UPMC / Pitt Information Technology, working with OAC at WPH.
• Organizational experience, e.g., scheduling / organizing meetings and events (academic as well as community), interacting with outside agencies businesses, universities, publishing houses, professional organizations.
• Academic /research support experience, e.g., literature searching, assisting with preparation and submission of NIH grant applications, progress reports, manuscripts. Grants management (working with OGC or other dept equivalent).
• Outstanding interpersonal skills.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran