Contract Management Specialist 1/Trainee 1/2 (NY HELPS)

Responsibilities Under the direction of the Captain, Park Police, G-22, the incumbent of the position will function as the Quartermaster for the Division of Law Enforcement and will be responsible for purchasing park police uniforms and equipment. Maintain the Division’s purchasing processes in accordance with Agency procedures and established policy and procedures in the NYS Guide to Financial Operations. Perform the Division purchasing function for uniforms and equipment. Conduct the ordering and payment of Division non-personal service needs thru the State Financial System (SFS). Review proposed contracts and procurement records for fiscal and programmatic correctness, adherence to State policy, compatibility with agency programs and goals, availability of funds, and appropriateness of rates. Work with Division staff, Division Administrative Specialist, and Finance Bureau to provide guidance to Division Headquarters staff on the evaluation and selection process for various procurement methodologies to facilitate the procurement process. Work with Division Administrative Specialist and Finance Bureau to handle more complex procurements including Invitations for Bid (IFB), Requests for Proposals (RFP), Single/Sole Source, Requests for Quotes (RFQ) under Office of General Service IT Umbrella contracts and higher dollar value open market procurements for goods and services (equipment, supplies, software, training, etc.) when required. Obtain all required vendor paperwork and documentation including Minority/Women-Owned Business Enterprise (MWBE), and Service Disabled Veterans-Owned Business (SDVOB) documentation. Conduct cost evaluations and monitor spending against estimates. Follow up on proposed contracts throughout the approval process with internal reviewers and external approval agencies such as the Office of the State Comptroller (OSC). Review and resolve budget modifications and contract amendments and determine the impact on the contract as well as ensure compliance with applicable regulations. Review contract invoices to ensure adherence to contract terms and conditions, as well as all applicable laws, rules, and regulations. Submit purchase requisitions and source to Purchase Orders for BSC (Business Services Center) and OSC approval. Review and process requests and requisitions for goods ensuring compliance with NYS and agency purchasing rules and procedures. Preferred source items - including obtaining concurrence documents or exemptions where applicable. Maintain the inventory control (Asset Cloud) and storage of Division uniforms and equipment pending distribution to Commands and members. Responsible for the movement, storage, and distribution of Division goods and issue and deliver uniforms and equipment to members, Districts and Zones as requested. Source, order and maintain shields, new equipment, new uniform items as needed or requested by Division HQ. Maintain secure and organized storage, conduct annual inventory review and ensure proper disposal of uniforms and equipment when necessary. Qualifications There is an active Civil Service Eligible list that will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications: Contract Management Specialist Trainee 1, Non-Statutory (SG-14) – A bachelor’s or higher degree. Contract Management Specialist Trainee 2, Non-Statutory (SG-16) – A bachelor’s or higher degree & one (1) year of professional experience managing contracts and related budgets, including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Contract Management Specialist 1, SG-18 – A bachelor’s or higher degree & two (2) years of professional experience managing contracts and related budgets, including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from contract agencies; monitoring and review of contract terms. Your degree must have been awarded by a college or university accredited by a regional, national, or specialist agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. Candidates are responsible for the evaluation fee. Veterans and individuals with a disability can apply for the Department of Civil Service’s 55-b/c Program. Please visit for more information. Additional Requirements Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment. Must be able to lift/move 50 pounds. Must be proficient in basic computer skills in the use of Microsoft Outlook, Word and Excel. Must be able to travel when required. Must pass a background check. Benefits Generous benefits package, worth approximately 65% of salary. Paid Time Off: 13 Vacation days, 13 Sick days, 5 Personal Leave days, 13 Holidays. PEF – three (3) days of professional leave annually to participate in professional development. Health Care Benefits: Eligible employees and dependents can pick from a variety of affordable health insurance programs. Family dental and vision benefits at no additional cost. New York State Employees’ Retirement System (ERS) Membership. NYS Deferred Compensation. Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds. Public Service Loan Forgiveness (PSLF). Paid Parental Leave. Salary Contract Management Specialist Trainee 1, SG-14 (Salary Range: $53,764 - $68,630) Contract Management Specialist Trainee 2, SG-16 (Salary Range: $59,994 - $76,359) Contract Management Specialist 1, SG-18 (Salary Range: $66,951 - $85,138) #J-18808-Ljbffr New York State Parks, Recreation & Historic Preservation