Administrative Assistant

Responsibilities

Responsibilities

• Assist with the administrative tasks associated with a project, including, but not limited to
  proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Limited ability to use ECS systems in the coordination of project resources, management of
  project paperwork and documentation, and maintaining project schedules and budgets.
• Interact and collaborate with staff members on a variety of projects, as requested.
• Attend project meetings with senior staff and assist with resolutions to administrative
  problems
• Communicate with client and external team members, as requested.
• Assist with preparing invoices and collection efforts.
• Limited ability to prioritize tasks to meet project deadlines. Consult with your supervisor to
  help prioritize tasks on a daily basis.
• Beginning to learn project and contract management skills.
• Begin to learn how to manage project budgets and the need for change orders.

Qualifications

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred
• 0 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Limited project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as
  independently
• Excellent interpersonal skills
• Limited decision making skills

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit:

ECS is an Equal Opportunity Employer. To learn more, clickhere.