Freelance In Person Event Specialist - Los Angeles, CA

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Los Angeles, CA to help us manage the logistics of an upcoming in‑person event, which will be held live at a city near you! Who are we? We are based in Los Angeles, CA with corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to build in a start‑up tech environment. Visit.org helps companies discover and book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team‑based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders with highly scalable, culturally appropriate content for purpose‑driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more. Responsibilities Coordinate all event details, ship event materials, and arrange staffing for each event. Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host and coordinators. Take ownership of in‑person events: be on site to set up, align with the on‑site team, tear down, clean site areas, problem‑solve, and ensure a high‑quality customer experience. Represent Visit.org, lead, and problem‑solve at events. Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner. Manage the check‑in process for in‑person events; provide a warm and friendly welcome to guests. Problem‑solve issues such as missing supplies, late staff, technology challenges, etc. Escalate issues to the Events Team when necessary. Send consistent updates, photos, and videos to the Events Team throughout the event. Break down the site after the event, clean, repackage and ship all materials back to the distribution center. Pack supplies and add shipping labels, including loading boxes. Qualifications Fluency in English and strong communication skills. Based in Los Angeles, CA . Schedule flexibility with availability for a contract per‑event basis, as needed. Experience in complex, large‑scale events and smaller executive‑level intimate events. Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience. Resourcefulness and the ability to exhibit grace under pressure, and be solutions‑minded in ambiguous situations. Quick thinker – in the life of events, we have a back‑up plan for the back‑up plan; you can problem‑solve on the fly. Self‑starter who is organized and detail‑oriented. Enjoy building relationships with customers and enjoy customer service. Experience with group facilitation and managing group dynamics. Ability to work flexible hours, including nights and weekends, as needed. Willing and eager to travel to various areas of the local region. Strong interpersonal and customer‑service skills, especially in fast‑paced situations. Able to wear many hats and take on varied tasks and projects. Comfortable being present and interacting with large crowds. Physical Demands Able to lift, slide, and carry up to 30 lbs. Able to stand for an extended period of time. City‑Based Requirement This is an on‑location, in‑person, per‑event contract role in Los Angeles, CA . The role is open only to candidates already based in Los Angeles, CA . No relocation package is offered at this time. Benefits Competitive hourly rate. The chance to do meaningful and impactful work. The opportunity to meet with social‑impact‑minded individuals. A chance to build your experience for your resume! Potential for recurring freelance employment with Visit.org. #J-18808-Ljbffr