Financial Operations Accountant

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation's third largest arts center. Comprised of three Art Partners-Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art-there's a role for everyone at The Woodruff.

Reports to:
Director of Finance
FLSA:
United States of America (Exempt)
Employment Status :
Regular/Full time
The Financial Operations Accountant is a key member of the Alliance Theatre Finance Team responsible for providing advanced accounting support while serving as a critical operational liaison for the Facilities Department and Arts Partners. This role manages complex invoice workflows, financial reporting, reconciliations, and expense tracking across multiple departments. Working closely with Finance, Facilities, and external vendors, the Financial Operations Accountant ensures that financial data is accurate, expenses are properly recorded and monitored, and operational processes run efficiently.

This role supports the Director of Finance and plays an essential cross-functional role in maintaining strong financial operations for the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

1. GENERAL ACCOUNTING SUPPORT

• Maintains the general ledger, financial records, and reporting structures.
• Submits and/or researches supplier invoice requests as needed.
• Prepares and posts journal entries for monthly and year-end close.
• Creates, analyzes, and maintains monthly reconciliations.
• Assists with preparation of documentation and schedules for the annual financial audit.
• Documents accounting processes, workflows, and procedures to support business continuity planning and ensure operational consistency across the Finance Department.

2. FACILITIES & VENDOR FINANCIAL OPERATIONS

• Processes housekeeping and facilities invoices in a timely and accurate manner.
• Reviews invoices for accuracy; follows up with vendors and escalates discrepancies as necessary.
• Tracks completed work and monitors outstanding or missing invoices.
• Provides expense reporting and assists with monitoring overall Facilities expenses, alerting the Director of Finance and Facilities staff to potential overruns.
• Partners with the Finance team to track, accrue, and reconcile unprocessed expenses.
• Assists in processing expense reports for Facilities staff.
• Performs additional administrative or operational duties to support Facilities financial workflows.

3. INTERDEPARTMENTAL & PARTNER LIAISON

• Serves as the primary liaison between Arts Partners and the Facilities team regarding financial operations, contracting, and invoice flow.
• Serves as the point of contact between contracted services and the Facilities team to ensure proper billing, documentation, and workflow completion.
• Coordinates repair schedules and supports day-to-day logistics to maintain accurate financial tracking and reporting.

QUALIFICATIONS AND COMPETENCIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required.

• Bachelor's degree or relevant work experience in finance, accounting, or related field.
• At least three years of accounting experience.
• Experience maintaining a general ledger; knowledge and understanding of generally accepted accounting principles (GAAP).
• Detail oriented with excellent organizational, analytical, time management, and communication skills.
• Advanced proficiency in Excel
• Experience with Workday or other accounting software highly preferred.
• Experience with Tessitura a plus.
• Self-motivated, with the ability to work, both independently and collaboratively as a team member, with minimal supervision.
• Background in non-profit finance/accounting a plus.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Necessary accommodation will be made to enable individuals with disabilities to perform the essential functions.

• This position requires sitting and frequent computer use.
• The noise level in the work environment is usually moderate.