Attendance Secretary

Position Type:
Secretarial/Clerical/School Secretary - 10-Month

Date Posted:
8/22/2026

Location:
Hawthorne Elementary
2026-2027 Salary Grade C1, Starting hourly pay rate $17.39
Affiliation: CEA
Hours/Day: 7.5 (full-time)
Work days/year : 205

Position: Attendance Secretary


Reports to: Principal/Assistant Principal


Job Status: 10 month

Summary of Position: The Attendance Secretary maintains student attendance records. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.


Qualifications :

• High School Diploma or equivalent
• Prior clerical experience preferred
• Ability to understand, apply, and use computers and software applications (i.e. Word, Excel)
• Ability to maintain confidentiality of information regarding students, employees and others.
• Experience interacting with the public and staff with the ability to be courteous and patient while maintaining a positive, cooperative work environment.

Essential Job Functions :

• Answers phone calls and records student absences from parent's calls.
• Enters information from calls, period by period from each teacher and exceptions into Student Information System.
• Corrects and posts daily attendance.
• Maintains records of bus routes.
• Confronts a variety of student and parent complaints and problems.
• Performs other duties as assigned.

Physical Ability :
Work in standard office and school building environments. The usual and customary methods of performing the job's functions require the following physical demands: some lifting up to 40lbs. (i.e. paper boxes), carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires sitting, walking, and standing.


Work Environment:
Use standard office equipment, such as computers, copiers, telephones etc. Potential exposure to communicable diseases. Noise level may be loud at times.