Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to contribute to daily finance operations for a nonprofit organization in Sheboygan, Wisconsin. This Long-term Contract position focuses on ensuring accurate payment processing, organized recordkeeping, and dependable support for core accounting activities. The ideal candidate brings a detail-oriented approach, sound judgment, and the ability to work effectively in a fast-paced environment with multiple deadlines.

Responsibilities:

• Process a steady volume of invoices and payments with accuracy while meeting established timelines.

• Examine submitted invoices to confirm account coding, required approvals, and complete supporting documentation before payment.

• Match vendor statements to internal records and investigate differences to resolve outstanding payment issues.

• Assist with month-end accounting tasks, including account review and reconciliation activities.

• Keep vendor files current and provide timely, thorough responses to payment-related questions.

• Support audit preparation by organizing documentation and helping maintain compliance with internal controls and accounting standards.

• Work closely with finance and operational partners to identify opportunities for greater efficiency in payable processes.

• Handle payment activities such as ACH transactions and check runs in accordance with established procedures.

• At least 2 years of experience in accounts payable or a closely related accounting role.
• Working knowledge of invoice coding, payment processing, and vendor account maintenance.
• Proficiency in Microsoft Excel and familiarity with accounting or enterprise financial systems.
• Strong attention to detail with the ability to maintain accurate financial records.
• Effective organizational skills and the ability to manage multiple tasks in a deadline-driven setting.
• Clear communication skills for coordinating with vendors and internal stakeholders.
• Experience in a nonprofit, arts, or other mission-focused organization is preferred.