Lead Administrative Assistant to Principal & Associate Principal

Lead Administrative Assistant to Associate Principal Starting Date: Jul 1, 2026 Job Description Lead Administrative Assistant to Associate Principal School Year Weymouth Public Schools is a dynamic and inclusive learning community dedicated to "Educational Excellence for Every Weymouth Student." Our vision is centered on empowering each individual to reach their full potential in a diverse, equitable, and supportive environment. We educate over 5,600 students in 11 school buildings, including Weymouth Early Childhood Center, eight elementary schools (grades K-5), Chapman Middle School (grades 6-8), and Weymouth High School (grades 9-12). At each of our schools, we are committed to fostering curiosity, celebrating diversity, and nurturing a lifelong passion for learning. Our highly qualified educators and staff members work to provide personalized attention and support to ensure that every student thrives. RESPONSIBILITY: The Administrative Assistant reports to the Associate Principal and Principal. Preferred Qualifications Associate’s Degree preferred 3–5 years of previous administrative experience Proficient with Google Suite, MS Office Suite, Munis, Aspen and other web-based tools and systems Ability to work collaboratively, and interact and communicate at all levels within the district Demonstrated attention to detail and accuracy Demonstrated ability to take initiative, establish work priorities, and work independently with minimal supervision Demonstrated ability to maintain confidentiality GENERAL DUTIES The duties of the Administrative Assistant to the Associate Principal & Principal require working with a minimum of supervision, performing duties of varied and responsible nature, requiring accuracy, good judgment, confidentiality, and the ability to work well with people under pressure. SPECIFIC DUTIES Manage the calendars and phone calls for Associate Principal & Principal Employee & Student Accident Reports Schedule teacher evaluations during appropriate blocks within required timelines for Principal and Associate Principal Prepare all documents for meetings (staff, external, etc.) Process legal requests for complete student records and ensure that all documents are scanned, encrypted, and sent within the compliance timelines Develop and maintain an inventory of technology in all classrooms Send out school-wide emails and develop and maintain the Staff Info Document, Telephone Directory, and Staff Shared Drive, Help Forms, etc. Morning Announcement coordination with Wildcat Leaders Grading Windows & Publishing Report Cards Set windows in Aspen, notify staff of upcoming openings and closings, run verification reports, notify teachers who did not post grades, publish progress reports and report cards to parents each term Correct grades for teachers as needed Work with Data Specialists at Admin as needed with Aspen issues Manage all digital signage: outdoor sign, main lobby, broadcast, cafeteria (4), auditorium Manage website MCAS clerical coordination Create folders and include all required documentation, coordinate any receiving or shipping of materials Management of after school clubs and athletics: ensuring appointments were made by HR, ensuring clubs are running, managing stipends when clubs/sports are complete Field trip coordination: ensure forms are signed by all parties and sent to Admin; once approved, add to Staff Calendar Facilities: work with building custodial staff to place work orders for building issues; work with head custodian to coordinate vending machine orders, deliveries, and payments Assume the duties of other secretaries during summer break Other duties the Associate Principal or Principal may require EQUAL OPPORTUNITY EMPLOYER Weymouth Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital or civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. Position Type Full-Time Salary $31.20 to $39.16 Per Hour Job Requirements Citizenship, residency or work visa required Contact Information Malissa Northup, Associate Principal Email: View email address on click.appcast.io #J-18808-Ljbffr