Polling Coordinator - Elections

Job Title: Polling Site Coordinator

Reporting directly to Field Supervisor, responsible for identifying and reserving polling sites including overseeing the coordination and staffing needs of poll staff. Ensures polling locations follow the Texas Election Code for early voting and election day.

Oversees the recruiting and onboarding of elections workers such as election judges, supervisors, clerks, and central count workers

Works in collaboration with other department staff to recruit ballot board members, public testers and other temporary/seasonal workers, as necessary

Collaborates with election parties, elected officials and state entities on staffing concerns including confirming election participation parameters

Utilizes GIS (Geographical Information Systems) software to identify and locate polling locations within Williamson County

Conducts analysis to ensure polling locations are American Disability Act (ADA) compliant

Maintains and update poll worker databases and management systems

Serves as primary contact for recruitment questions from the public, and internal and external entities

Processes and maintains payroll forms and documents and aids third party payroll firm

Creates and maintains polling locations contact sheets

Collaborates with the Operations Supervisor to schedule logistical and equipment deliveries

Coordinates and reserves various polling locations for early voting and election day

Conducts analysis and research to determine the number of polling locations needed to accommodate election participation

Collaborates with leadership on determining election equipment, and furniture needs for polling locations

Prepares and tracks various financial documents associated with reservations, recruitment, and equipment cost

Develops marketing and communication materials for polling locations

Oversees and conducts poll worker recruiting events and serves as liaison for recruiting and payroll concerns

Serves as a primary contact for the election Judge's hotline and assists with complex issues from elections judges and staff

Cross-trains with office staff in other areas to ensure continuity of departmental operations

Communicates frequently via telephone, e-mail, and in person with poll workers and the general public

Monitors multiple departmental email accounts relating to poll workers and locations

Attends all meetings and trainings, as required

Performs special duties as assigned

Position involves frequent sitting, standing, walking, climbing, bending, heavy lifting, and operating equipment

Position involves safely operating a motor vehicle

Work is primarily indoors

May be required to perform some work outdoors in inclement weather (heat, cold, wet conditions)

Regular travel between work sites as required

Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

May be deemed essential personnel in the event of an emergency

Minimum Qualifications:

Associate degree in in Government, Public Administration, Business Administration, or a related field and one (1) year of coordinating experience including recruiting and onboarding; OR an equivalent combination of education and experience

Knowledge of ADA compliance and Texas Election Code

Licenses and Certifications Required within thirty (30) days of employment:

Valid Texas driver's license

Preferred Qualifications:

Bachelor's degree in a related field

Two (2) years of election worker recruiting and polling location scouting experience

Prior experience working in Elections and/or public-sector environment

Knowledge of mapping software

Registered Election Official (REO) Certification within two (2) years of employment

Certified Elections Registration Administrator (CERA) Certification within five (5) years of employment

Employment is contingent on passing any post-offer pre-employment screening as listed below:

Criminal background check: Yes

Motor Vehicle Record check: Yes

Drug screening: No

Physical exam: No

Psychological exam: No

Additional: N/A

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.