Senior Proposal Coordinator - Marketing

Senior Proposal Coordinator - Marketing

Job Locations


US-IN-Indianapolis | US-FL-Tampa | US-FL-Maitland | US-TX-Austin | US-TX-Round Rock

Job ID


2026-3047

Category/Group


Marketing/Communications Group

Employment Type


Regular Full-Time

Overview

Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.

Group: Marketing + Communications

Position: Senior Proposal Coordinator

Location: Indianapolis, IN, Tampa, FL, Austin or Round Rock, TX

The American Structurepoint Marketing + Communications Group develops the marketing and communications strategies and tactics to promote our services. It is our goal to deliver strategic marketing initiatives in support of American Structurepoint's mission and market share growth objectives.

This position is part of an industry-leading marketing communications team that thrives on delivering unique and creative proposals that inspire, inform, and captivate our readers. This individual should have demonstrated proposal coordination and writing experience, with a comprehensive understanding of today's best practices in proposal development. This individual must also have a passion for identifying potential pursuit opportunities, development of high-quality proposals, creative writing, and enjoy leading and submitting a very high quantity of proposals each month. This individual must also have a passion for the "win", must be self-motivated, detail-oriented, and possess a strong work ethic!

Responsibilities

With guidance from the proposal leadership team, the Senior Proposal Coordinator works closely with the entire marketing communications team, technical architecture and engineering staff, and executive leadership at all levels across the firm.

Prepare/develop high-quality architecture and engineering (A/E) proposals, qualification documents, and presentations for the company's highest profile/most complex proposal pursuits, regardless of A/E discipline.
• Advise a team of proposal coordinators on key pursuits to help prepare high-quality A/E proposals, qualification documents, and shortlist/interview presentations.
• Attend strategic kickoff meetings; work with proposal coordinators to compile necessary information to develop proposals, presentations, and qualifications, and coordinate with other A/E teaming partners.
• Provide the team of proposal managers and proposal coordinators with additional quality control/quality assurance reviews of proposal deliverables as requested.
• Provide proposal reviews and QA/QC on key pursuits across the US to ensure the win strategy/theme, critical success factors, and differentiators are clearly articulated and to ensure proposal requirements are being met.
• Assist in the hiring, onboarding, training, and mentorship of new staff and/or assist in the ongoing training of proposal coordinators. This includes regular coaching of our proposal team on proposal development best practices and our firm's proposal process.
• Communicate with all levels (executives, engineers, architects, project managers, and technical staff).
• Meet tight deadlines and manage multiple tasks.
• Facilitate brainstorming/strategy meetings with key individuals to gather information and edit technical content.
• Research and maintain competitor analysis and market research.
• Identify key goals, objectives, or outcomes.
• Uphold company brand standards and maintain proposal standards.
• Seek continual refinement and improvement of existing processes and implement enhancements to improve efficiency and productivity.
• Manage proposal team assignments and workload distribution among the proposal team.
• Conduct regular competitor proposal peer reviews and document new ideas/trends to strengthen the firms' future proposals.
• Attend proposal debriefs and seek regular client feedback on proposals to better inform the firms' future proposal responses.
• Ensure lessons learned from client debriefs and other best practices are documented and shared across all members of the proposal team and other key staff within the organization to help clarify reasons why we win or lose
• Other duties as assigned

Qualifications

• Bachelor's degree in Communications, English, Business, Marketing, Journalism or related degree.
• Five or more years of experience developing and coordinating proposals; experience in the AEC industry preferred
• Proficient in Microsoft Office.
• Proficient in the use of Adobe Acrobat Software.
• Ability to work under pressure and meet tight deadlines.
• Excellent copywriting skills and should be able to rework technical content for a wider audience.
• Ability to build excellent working relationships to attain goals.
• Organized, self-motivated, confident, energetic, and creative.
• Effectively communicate and make best use of interpersonal skills.
• Ability to deliver creative and innovative thoughts.
• Strong ability to multi-task to sustain a number of projects at once.
• Ability to meet schedules, organize complex material, determine appropriate level of effort, understand technical and professional service-related material and work with minimal supervision.