Administrative Assistant, Wharton Global Youth Program

Administrative Assistant, Wharton Global Youth Program

The Wharton Global Youth Program, part of Wharton Non-Degree Programs (which includes Wharton Executive Education), offers various opportunities for high school students aged 14 to 18 and undergraduate students aged 18 to 25. Our programming also includes strategic partnership programs with other institutions and organizations.

The Wharton Global Youth Program is seeking a dedicated Administrative Assistant to provide high-level administrative and project management support to the Senior Executive Director and the broader team. This position offers a diverse set of responsibilities and is an excellent opportunity to engage with various aspects of our programming.

Key Responsibilities

• Provide project-based support for programs and competitions, including managing administrative functions and reconciling financial transactions
• Serve as the primary point of contact for Salesforce Help Desk tickets, triaging requests and assigning them to staff for response, as well as offering Tier 1 level support
• Provide support with social media and other marketing materials
• Oversee the background check clearance process for all new instructional staff working with minors
• Staff the office front desk and manage the main phone line, ensuring a welcoming and supportive first touchpoint for students, faculty, staff, and parents
• Collaborate with Wharton Finance & Administration and the Wharton Executive Education Operational Team to manage supply orders and materials for team operations
• Manage daily operations for the Wharton Global Youth suite in partnership with Wharton Huntsman Hall Operations

Qualifications

We are looking for an enthusiastic and dedicated individual interested in a higher education environment. The ideal candidate will be committed to excellence and have a strong attention to detail. This role provides a unique opportunity to engage firsthand in many areas of the Wharton Global Youth Program and support ongoing process improvements. Applicants must hold a bachelor's degree and 0-2 years of experience. While limited work experience is required, a successful candidate should be able to demonstrate a keen ability to work in an office setting with both digital and in-office tools. A successful candidate will have demonstrated knowledge of office digital tools, including the MS Office suite and other comparable tools. This position requires the successful candidate to be in the office at least 3 days each week, with additional in-office days during peak periods.

If you are passionate about fostering educational development and enriching student experiences, we encourage you to apply for this dynamic position within the Wharton Global Youth Program.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$19.32 - $23.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.