Equipment Coordinator

Equipment Coordinator

Job

Overview

Location :

United States, Lebanon, Indiana

1. Job skills Construction Management and Commissioning, Engineering and Project Management

2. Type Contract

Job id 168967

Salary Negotiable

Apply

Sarah J. Cox

I manage this role

You are subscribed to our push notifications, but not currently for jobs like this.

Would you like to receive notifications for jobs like this as well?

Great news! You are subscribed to receive alerts for jobs similar to this one.

Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Equipment Manager – Roles and Responsibilities

The equipment Manager is responsible for overseeing the planning, assignment, tracking, and maintenance of all construction equipment on the project. The role ensures equipment is available when needed, properly maintained, correctly charged to the project and efficiently transitioned between rental and off-rental status.

Core Responsibilities

 Manage all project equipment requests from construction teams and evaluate the need for rental, transfer or owned equipment.

 Coordinate with Purchasing or contracts to process rental requests, rental extensions, purchase orders, vendor communications and off-rental action.

 Track all equipment onsite, including current location, assigned crew, operating status and movement between work areas.

 Schedule preventative maintenance, inspections, repairs and service calls to minimize downtime and keep equipment in safe working condition.

 Verify equipment utilization daily to identify underused assets and reduce unnecessary rental costs.

 Maintain accurate equipment logs, including rental start/end dates, service history, inspection records, damage reports and utilization data.

 Work closely with area supervision, warehouse, logistics and project management to support changing construction demands.

 Ensure equipment is compliant with safety requirements, manufacturer recommendations and project standards.

 Investigate equipment issues, coordinate troubleshooting and follow through until equipment is returned to service.

 Support cost control by monitoring rental charges, ensuring timely off-rental processing, and preventing duplicate or idle rentals.

On-Rental to Off Rental Process

 Review construction requests for equipment and confirm the correct equipment type, size and rental duration.

 Submit rental requests through purchasing and track approval status.

 Monitor usage daily to determine when equipment is no longer needed or can be reduced.

 Communicate with field supervision before off-renting equipment to confirm no active need remains.

 Coordinate the formal off-rental request with purchasing and the rental vendor.

 Record the off-rental date, pick-up status and required return conditions.

 Verify the equipment is cleaned, inspected and ready for return when required.

Maintenance and Location Control

 Maintain a site-wide equipment tracker showing equipment serial number, description, location, status and responsible supervisor’s name and work area.

 Conduct or coordinate routine inspections to confirm equipment condition and identify maintenance needs early.

 Schedule maintenance around project activity to avoid disrupting critical work.

 Track equipment movement across the site so assets can be located quickly when needed.

 Follow up on breakdowns, service calls and repairs until equipment is returned to operational status.

 Maintain communication with operators and supervisors so equipment is not misplaced. Idle or duplicated across work fronts.

TRS Staffing Solutions are an equal opportunities employer, and we welcome you to provide OFCCP data voluntarily here (

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race; color; age; sex; sexual orientation; gender identity; religion; national origin; disability; veteran status; genetic information; or any other criteria protected by governing law.