Accounts Payable Clerk

Overall purpose and responsibilities of the role:

The Accounts Payable Clerk is responsible for managing the end-to-end Accounts Payable function, including accurate processing and authorization of supplier invoices, employee expenses, and company credit card transactions. Maintain supplier records, support payment runs, reconcile supplier accounts, and resolve invoice or payment queries while ensuring compliance with company policies and financial controls. Prepare routine financial reports and spend analysis, manage the Accounts Payable inbox, and provide administrative support to the wider finance team. Contribute to process improvements, maintain accurate financial records, and support month-end activities to ensure the efficient and timely operation of the Accounts Payable function.

Requirements

Duties and Responsibilities:

The responsibilities below may apply across group companies where appropriate.

Invoice processing and authorisation

• Record supplier invoices and staff expenses accurately on the accounting system, ensuring correct coding to expense categories and departmental budgets
• Obtain appropriate approval either directly from the budget holder or against the relevant purchase order and goods receipt
• Ensure invoices are processed accurately and within company policy and agreed timescales, maintaining a clear audit trail

Credit card and employee expenses

• Log company credit card statements and issue them to relevant employees for receipt submission
• Chase missing receipts, ensure expenses are appropriately authorised and post them accurately to the accounting system
• Ensure credit card and employee expenses are processed in line with company policy and agreed deadlines

Purchase ledger and supplier management

• Set up new suppliers on the accounting system and maintain supplier records accurately
• Review supplier statements, identify missing invoices and liaise with suppliers to resolve queries promptly
• Carry out appropriate checks for new supplier setups and any changes to bank details to support fraud prevention and control
• Prepare payment recommendations and support payment runs in line with company procedures
• Build and maintain positive working relationships with suppliers and their credit control teams

Reporting and wider support

• Manage the accounts payable inbox in an organised and timely manner
• Prepare routine reports and analysis from the ERP system to support the wider business and budget holders
• Produce regular analysis of logistics and operational spend, including volumes, total cost and average cost across key categories such as parcels, freight, trailers and pallets
• Monitor actual costs against standard or budgeted assumptions, highlighting variances and supporting investigation where costs begin to drift
• Provide regular reporting on non-standard spend and exceptions, such as fines, shortages, demurrage and other unplanned supply chain or operational costs
• Support related finance and administrative activities such as debit notes, customer compensation claims, courier reports, staff expense forms, mileage schedules and insurance schedules where required
• Provide cover for other finance team activities during absence or peak workload periods.
• Contribute to continuous improvement within the accounts payable function and support other administrative tasks as required

Must-have Skills / Qualification:

• Bachelor’s degree
• Must have 3-5 years of experience in Accounts Payable
• Must have Basic Excel Knowledge

Essential attributes

• Highly organised with strong attention to detail
• Able to manage workload effectively and meet deadlines
• Good communication skills and confidence dealing with colleagues and suppliers
• Reliable, proactive and able to work as part of a team
• Comfortable handling confidential and sensitive financial information

Skills and experience

Essential

• Good general IT skills and confidence using finance systems and Excel
• Strong administration, organisation and accuracy skills
• Experience in accounts payable, finance administration or a similar role
• Ability to work across a range of tasks and adapt to business needs

Desirable

• Experience of working in an accounts payable team at any level, from AP clerk through to AP supervisor
• Experience of using Microsoft Business Central
• Experience of supporting payment runs supplier account management or process improvement within finance

Job type: Permanent

Emp type: Full-time

Schedule: Monday - Friday; 7 am to 4 pm UK Time or 8 am to 5 pm UK Time

Location: Work from home

Industry: Supply Chain Distribution and Home Applicance Solutions