Clerk, Bond & Civil

Civil Clerk/Bond Clerk

This position processes the set-up, maintenance, scheduling, and resolution of all cases brought to the Civil Division of the Court. This position is also responsible to accept all payments of fines & costs and reporting daily receipts to the Court Clerk as well as daily deposits of checks and currency to the City Treasurer.

Essential Duties and Responsibilities of Civil Clerk

1. Process all civil/small claims complaints and answers.
2. Create docket and schedules court proceedings for Civil Branch.
3. Processes garnishments, writs of execution and appeals.
4. Creates all correspondence and maintains record ledger.
5. Responds to all counter, telephone and written inquiries.
6. Prepares month's end reports, reconciles both civil and small claims accounts; processes checks as needed and submits to Judge & Clerk for signature(s).
7. Works closely with the Civil Judge and process server.
8. Assists the misdemeanor/traffic court when necessary.

Essential Duties and Responsibilities of Bond Clerk

1. Collects monies from bonds, fines, costs and restitution; prepares daily deposit (including credit card payments) and submits to the Chief Clerk & City Treasurer daily.
2. Maintains checking account(s) for the Civil and Small Claims divisions; reconciles account and generates monthly report for Chief Clerk.
3. Performs clerical duties such as answering the telephone, shredding, typing, making copies, faxing, and assisting the public with any general questions.
4. Performs related responsibilities as required or assigned.

This position has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High School diploma or GED; or one to three months related experience and/or training; or an equivalent combination of education and experience.

Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Ability to add, subtracts, multiply, and divide in all units of measure using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent, and to draw and interpret bar graphs.

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Ability to establish and maintain successful working relationships with employees, citizens and other agencies.

None

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and taste or smell. The employee is occasionally required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include; close, distant and color vision, depth perception, peripheral vision and the ability to adjust focus.

While performing the duties of this position, the incumbent is/may be exposed to outdoor weather conditions and works near moving mechanical parts.

The noise level in the work environment is usually moderate to quiet.

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by their Supervisor.

Safety sensitive position includes, but is not limited to, any job, assignment, rank or title where any of the following apply:

Weather Essential position includes employees are declared to be all sworn police officers, all sworn firefighters, dispatchers, emergency road crew employees in the Street Department, and electrical personnel in the Electric Department.

The City of Siloam Springs is committed to providing a work environment that is free from bullying, harassment, intimidation, abusive language, gossip, employees spreading discontent or exhibiting any behavior that is disruptive to the workplace and contrary to the City's mission.

Punctual and regular attendance is an essential responsibility of each employee at the City of Siloam Springs. Employees are expected to report to work as scheduled, on time and prepared to start working. Employees also are expected to remain at work for their entire work schedule. Late arrival, early departure, or other absences from scheduled hours, that are not pre-approved or are excessive are disruptive and are to be avoided.

Monday - Friday 8:00am - 5:00pm