Real Estate Legal Assistant
Siegfried Rivera
The Real Estate Legal Assistant provides high‑level administrative and legal support to real estate attorneys, ensuring efficient transaction management and smooth daily operations. This role requires strong organizational skills, attention to detail, knowledge of real estate procedures, and the ability to prioritize in a fast‑paced environment. This is an on‑site position in our Coral Gables office. Key Responsibilities Prepare and maintain client matter files, including engagement letters, conflict checks, and onboarding documentation Draft, format, and proofread real estate documents such as contracts, leases, agreements, and correspondence Coordinate real estate transactions by tracking critical deadlines, maintaining timelines, and calendaring key dates through closing Manage electronic files and document management systems; profile and update documents and correspondence daily Assist with billing tasks including check/wire requests, pre‑bills, invoice adjustments, and payment confirmations Coordinate file transfers and support attorney onboarding and transitions Serve as a liaison with clients and third parties, including CSC, for service of process and entity formations Track compliance deadlines such as annual reports and FinCEN CTA Beneficial Ownership filings (as applicable) Manage attorney calendars, schedule meetings (in‑person and virtual), and coordinate conference room usage Handle incoming calls, mail, and emails with professionalism and discretion Maintain active closing lists, pending matters, and related deadlines Support attorney compliance needs, including Florida Bar licensing, CLE tracking, and memberships Qualifications Prior experience as a legal assistant, preferably in real estate or transactional law Knowledge of real estate terminology and Florida procedures Exceptional attention to detail, organization, and time‑management skills Ability to multitask, problem‑solve, and meet deadlines in a fast‑paced environment Proficiency with Microsoft Office and document management systems (e.g., NetDocuments, AIM or similar) Strong written and verbal communication skills High level of professionalism, integrity, and confidentiality Siegfried Rivera is an equal opportunity employer. #J-18808-Ljbffr
- ...Search is seeking a highly organized and detail-oriented Legal Assistant to join a respected and growing legal team. This position... ...sophisticated practice focused on land use, zoning, environmental, real estate, and local government matters. Key Responsibilities...SuggestedWork at officeLocal area
- ...was founded to set a new standard in search, career placement and flexible staffing. A boutique law firm seeks a legal assistant/paralegal with real estate experience to join their team. The position will support an Equity Partner in their real estate practice group. Firm...SuggestedWork at officeRemote workWork from homeFlexible hours
- Benesch in Miami seeks a Real Estate Transactional Legal Assistant to join our Practice Support team. This role supports attorneys and practice groups in a dynamic, fast-paced environment, handling complex real estate documents and coordinating closings. The successful...SuggestedRemote job
- Greenspoon Marder LLP seeks a Real Estate Legal Assistant to join their Brickell office, supporting the Real Estate practice group. This role requires a proactive leader with excellent organizational skills and at least three years of law firm experience. Bilingual fluency...SuggestedWork at office
- ...Hybrid (Remote on Fridays) Our client, a well-established and highly respected law firm, is seeking an experienced Litigation Legal Assistant/Paralegal to join its collaborative and fast-paced team. This is an excellent opportunity for a motivated legal professional who...SuggestedFull timeWork at officeRemote work
- A full-service law firm in Miami is seeking a Legal Assistant for its Trust & Estates Practice. The ideal candidate will have at least five years of law firm experience and will be responsible for administrative support related to estate planning and administration. Responsibilities...
- A real estate team in Miami is seeking a driven Real Estate Assistant to support their operations and client follow-up. This commission-based role offers unlimited income potential based on performance, allowing for hands-on training and networking opportunities. Ideal...Full time
- Summary Are you hungry, driven, and looking to break into real estate while getting paid based on performance—not just hours? This opportunity... ...unlimited income potential. We’re looking for a Real Estate Assistant to support our growing team with client follow-up, lead...Full time
- A prestigious real estate team in Miami is seeking a Marketing Assistant to support their marketing efforts. This full-time position involves managing listing marketing, executing campaigns across different media, and collaborating closely with a dynamic team. Proficiency...Full time
- ...and collaborative environment. Join our Construction Real Estate Practice Group Team as a Project Assistant located in our Miami office. We are seeking a... ...Assistant provides support primarily to paralegals and legal support specialists within the Construction Real Estate...Work at officeFlexible hours
- ...Workers Compensation (Defense) Paralegals/Legal Secretaries We are seeking Workers Compensation (Defense) Paralegals/Legal Secretaries... ...: Conduct research to support legal proceedings Assist with the drafting and reviewing of legal documents Investigate...
- ...are looking for a college graduate with a strong interest in the legal field to work as a PARALEGAL . Prior legal experience... ...practice including, but not limited to, Personal Injury, Immigration, Real-Estate, Commercial & Insurance Law. Send your Resume, writing...
$21 - $29 per hour
...Services Coordinator functions during absences or peak periods. Assist with day-to-day administrative tasks, including correspondence,... ...leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change...Contract workTemporary workWork at office- Property Book Clerk****MUST HAVE AN ACTIVE SECRET CLEARANCE****Position SummaryThe Property Book Clerk is responsible for assisting in the effective and efficient management of all government furnished and company acquired assets for assigned program or department consistent...Contract workFor contractors
- ...and collaborative environment. Join our Real Estate Team as a Clerk located in our Miami office... ...reliability are essential in supporting legal professionals effectively and... ...overtime as needed. Key Responsibilities Assists attorneys and paralegals in various aspects...Full timeTemporary workWork at officeFlexible hours
- ...of correspondence for a commercial property in Miami. Duties & Responsibilities Complete work orders and invoicing tasks Assist in lease administration activities, including tenant contacts and insurance information; generate reports Prepare and coordinate...Contract workWork at office
- ...Job Description Job Description JOB DESCRIPTION Mon-Fri - 8am-5pm The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical...Work at office
- ...schedules up to date. • Oversee conference center reservations, assist tenants with usage needs, and help maintain an organized... ...administrative experience, preferably in property management, real estate, or a related office environment. • Strong organizational skills...Long term contractContract workWork at office
$40.01k - $64.51k
...and records of OPA decisions for Value Adjustment Board (VAB) legal hearings; review and audit exemptions work product; is heavily... ...assessment, property appraisal, property tax exemptions administration, real estate sales, or abstracting titles is required. Completion of 30...Full timeWork at office- TEKsystems is seeking a detail-oriented administrative professional in Miami, FL to track certificates of insurance, manage vendor invoices, and support property management initiatives. This contract-to-hire role includes coordinating pest control, maintaining conference...Contract work
- Bercow Radell Fernandez Larkin & Tapanes PLLC is seeking an experienced Litigation Legal Secretary / Legal Assistant for their Miami office. The ideal candidate will manage day-to-day demands of a busy litigation practice, providing administrative support and document preparation...Work at office
$225k - $310k
Job Overview Kirkland’s Miami office is accepting applications from law clerks for litigation associate positions to start in 2026. Clerks with a record of outstanding academic achievement and a desire to assume early responsibility will be considered. Law review, moot ...Work at office- The Kirkland & Ellis LLP Miami office is seeking high‑achieving law clerks for litigation associate roles to begin in 2026. Candidates with exceptional academic records, law review, and moot court experience will be given favorable consideration. Applicants should submit...Work at office
- ...GREYSTARGreystar is a leading, fully integrated global real estate platform offering expertise in property... ...duties as assigned or necessary.13. Assists Lifestyle Coordinator by attending and... ...effectively to comprehend and complete legal documents, sell and explain apartment...Full timeTemporary workWork at officeLocal areaImmediate startFlexible hoursShift workAfternoon shift
$22 - $25 per hour
Job Posting Location 8400 NW 102nd Ave, Doral, FL, 33178, United States Base Pay $22.00 - $25.00 / Hour Other Compensation Additional bonus opportunities Job Category Leasing, Onsite Employee Type Full Time Property Name PalmeraFull time- ...responsible for effectively implementing the leasing and marketing program, promoting the positive image of the apartment community and to assist management with resident programs and retention. Because every position is considered critical to Highmark's success and...
- ...process, including applicant qualification, lease preparation, move-ins, rent calculations, prorations, and financial communications. Assist in evaluating applicant documents and preparing files for manager approval. Maintain accurate and organized records of leasing...Work at officeLocal areaWeekend work
- ...and vision insurance ~ Life and disability insurance ~ Paid time off, holiday pay, and a birthday paid day off ~ Employee Assistance Program ~ Apartment discount ~ Employee referral bonus program ~401(k) plan with company match ~ Training and career-development...Full timeWork at officeLocal area
- ...while determining housing needs, preferences, and close leads Assist new residents with leasing paperwork, including applications,... ...have experience in leasing, customer service, sales, real estate, hospitality, or retail and excel at engaging with diverse personalities...Weekend work
- ...Job Type: Full-Time Job Description Summary: The Leasing Consultant is responsible for leasing out community apartments and assisting tenants with their needs. Their duties include meeting with prospective tenants to determine lease terms, receiving security...Full timeWork at officeMonday to FridayShift work
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