Laboratory Technician - Chemical(VS)

Job Description

Job Description

Job Title: Administrative Assistant

Location (On-site, Remote, or Hybrid?): North Kansas City, MO 64116 (Onsite)

Contract Duration: 6+Months

Work Hours:  7-4 M-F.

HR Responsibilities – 30%

·        Supports compliance with AIMS, ISO9001 and ISO45001 policies and standards.

·        Supports pre-hire requirements and serves as coordinator for new hire onboarding process at NKC 

·        Point of contact at NKC for coordinating on-site interviews of prospective employees

a.     Supports coordination and orientation process for all new employees

b.     Arranges all pre-employment testing and screenings

c.     Assigns A#, orders FR uniforms, assigns lockers, provides access to computer systems, e-mail, and software appropriate for job assignment; coordinates workspace/offices and office supplies)

d.     Sets up hourly employees for biometric based time-clock (for payroll)

e.     Provides daily support, answers, supplies, etc. for new employees to enable a smooth and rapid transition to their new working assignment

f.      Assists employee set up benefits, direct deposit, tax forms, and other HR related documents

·        Supports NKC leadership team with AIMS Element 2 documentation for tracking, managing, and coordination of HR audit materials in order to maintain compliance with Arkema policies and regulatory agencies.

·        Coordinates Dashboard Pillar 6 (people systems) for the NKC site

·        Initiates and coordinates community relation events under guidance of NKC Leadership team.

·        Serves as Wellness Champion for the site

·        Coordinates paperwork for the tuition reimbursement program.

·        Provides administrative billing support for HR related vendors (ex. TalentWise, WorkSpend)

·        Serves as the administrative support coordinator for social media planting on ANNA and Facebook.

·        Fist point of contact for all HR related questions; works closely with Regional HR Manager

·        Biweekly payroll processing for hourly and salary non-exempt staff

·        Maintains HR data and prepares reports from SAP HRMS

·        Maintains HR files, including I-9 and E-Verify

Administrative Elements – 35%

·        Supports SAP requisitioning and invoice processing site wide

·        Prepares and releases blanket and individual requisitions through SAP

·        Order miscellaneous supplies for the plant/maintenance department (using P-card)

·        Provides general administrative support for all office personnel as needed

·        Key organizer for plant meetings and site functions, including arranging facilities and caterer's

·        Serves as the Document Control Administrator for NKC (SharePoint, eDMS, physical library, and W: drive).

·        Arranges meals/catering for classes, meetings, and special events.

·        Documents weekly, monthly, and other NKC site team meetings (IMPACT)

·        First contact for all customers, visitors, solicitors, contractors, and calls to the site

·        Manages small capital projects for office and site upgrades (renovations, upgrades, etc.)

·        Manage site visitors and provide safety training in absence of HESQ Specialist 

HSE Responsibilities – 25%

·        Serves as primary back up to the HESQ Specialists

·        Weekly inspection and documentation of RCRA satellite accumulation areas, 90 day hazardous waste areas, eye wash, safety showers, and emergency equipment (shelter and spill kits).

·        Monthly inspection and resupply of First Aid kits

·        Monthly inspection and documentation of AEDs and Fire Extinguishers.

·        Maintains inventories of all PPE and safety supplies for HES department

Miscellaneous – 10%

·        Completes miscellaneous projects assigned by department leaders.